Office Assistant

The primary purpose of this role is to provide administrative support to ensure the smooth operation of the sales team. This includes managing sales documents, processing orders, maintaining customer records, preparing reports, assisting with inventory management, and supporting communication between sales staff and clients.

​​Roles and Responsibilities

• ​Organize, maintain, and update sales-related documents, including contracts, orders, customer records, and correspondence.
• ​Assist the sales team by preparing quotes, processing orders, and managing sales-related inquiries.
• ​Help maintain and track sales inventory and product availability.
• ​Act as a liaison between the sales team and customers, addressing inquiries, providing information, and ensuring timely follow-up.
• ​Assist in generating sales reports, tracking sales performance, and updating records for analysis.
• ​Provide general administrative support, such as scheduling meetings, coordinating sales events, and managing office supplies for the sales department.
• ​Ensure adherence & compliance with policies, procedures, ISO standards, Health & Safety requirements, ethical code of conduct & values.

​ Key Accountabilities:

• ​Ensure all sales documents are correctly prepared, filed, and maintained in an organized manner for easy access.
• ​Support the timely processing of sales orders, from order entry to shipment, ensuring accurate order fulfillment.
• ​Assist in maintaining positive relationships with customers through timely responses to inquiries and follow-ups, ensuring customer needs are met.
• ​Provide ongoing administrative support to the sales team, helping them achieve their targets and improving their efficiency.
• ​Continuously seek opportunities for personal and professional development.

Experience (Years of experience, Sector, Local /International)

• At least 1 year of experience in an office support or administrative role, preferably in a similar environment.
• Previous experience with sales processes, document management, and customer service is a plus
• Ability to manage multiple tasks, prioritize effectively, and maintain an organized system for sales documents and customer records.
• Experience with office software (e.g., MS Office) is preferred

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s):

• We are offering a package of aed 3000 to 3500 plus company accommodation and transport. Does this match your expectations.
• Do you have a driver's license ?
• How many languages do you speak?
• What is your notice period?

Education:

• Diploma (Preferred)

Experience:

• Documentation: 2 years (Required)