Office Assistant

Oversee daily administrative operations, ensures compliance with safety regulations, manages office staff, and supports logistics/dispatch teams.

Core Responsibilities

Fleet & Compliance Management:

• Ensures all trucks are routinely serviced, registered, and inspected.
• Maintains DOT compliance, including driver logs, medical certifications, and drug testing records.
• Oversees vehicle maintenance records and ensures roadworthiness through regular inspections.

Logistics & Dispatch Coordination:

• Assists or oversees the scheduling and routing of drivers to ensure on-time deliveries.
• Communicates daily with drivers to track load movements and resolve on-road issues like breakdowns.
• Manages Proof of Delivery (POD) and other critical shipping documentation.

Administrative & Financial Oversight:

• Processes invoices, payroll, and billing specifically related to freight and fuel costs.
• Manages the office budget, vendor relationships (e.g., parts suppliers, fuel providers), and office supplies.
• Generates operational reports on fuel efficiency, maintenance costs, and delivery performance.

Human Resources & Safety:

• Conducts driver onboarding and training, ensuring all staff follow company safety protocols.
• Maintains personnel files and handles internal communications between drivers and upper management.
• Promotes a culture of safety by organizing audits and safety meetings.

If you feel you match our company values then kindly apply with your resume and any additional documents. We look forward to reaching out to prospective employees.

Job Type: Full-time

Work Location: In person