Office Coordinator

Are you an outgoing, intuitive and proactive person who thrives in an office environment? Do you have a natural curiosity that allows you to do well in a networking environment where you must read people and situations effectively? Do you tend to be naturally impatient, and sometimes need to be reminded to “take a breath” as you can overwhelm people with your speedy delivery of information? If there is not a clear and defined resolution to a problem in the workplace, do you work with others with similar knowledge to come to a reasonable solution?

We're looking for an Office Coordinator with a can-do attitude to support senior leadership at a growing public affairs and political marketing firm.

Creative Direct, LINK Public Affairs, and their affiliated family of companies are full-service marketing, research, and public affairs firms producing unique, compelling creative and strategy for each of our clients. We strive to win for our clients through top-notch design and a high-touch, personalized approach to customer service.

What your day-to-day will look like:

• Coordinate and manage scheduling for senior partner, including complex travel arrangements
• Serve as the office connector—the go-to person who keeps the team informed, aligned, and running smoothly
• Organize and prepare for meetings, gathering necessary documents and managing logistics
• Plan and coordinate one to two annual company retreats or all-hands meetings
• Anticipate needs and follow through proactively to keep operations running smoothly
• Prepare, reconcile, and submit expense reports
• Prepare and send client invoices, track payments, and follow up on outstanding balances
• Process vendor payments and maintain accurate financial records
• Coordinate employee onboarding and offboarding, including new hire paperwork, equipment setup, and system access
• Maintain personnel files and assist with basic HR administrative tasks
• Maintain confidential and sensitive information with discretion
• Support general office administrative tasks as needed

What we're looking for:

• Highly organized with excellent time management skills and the ability to think ahead
• Strong written and verbal communication skills with the discretion to interact with elected officials, campaign staff, and high-profile clients
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Ability to juggle multiple priorities and keep projects moving forward
• A problem-solver who takes initiative and looks for ways to improve systems and processes
• Comfortable learning new software and systems

Nice to have (but not required):

• Experience with accounting software, particularly Sage Intacct
• Background in bookkeeping, accounts receivable/payable, or basic accounting functions
• Familiarity with HR administration, onboarding processes, or office management

We value our team members and offer:

• Healthcare, dental, and vision insurance
• Paid vacation
• 401(k) with annual corporate contribution

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• To be considered, please fill out the Culture Index Survey at: https://go.cultureindex.com/p/MdofQFeVxl0zY

Work Location: In person