Office Manager

Company Summary:
Beacon is a successful and national behavioral health company providing residential-based services and supports to children and adults with Intellectual and Developmental Disabilities, Severe Mental Illness, Autism, and high-acuity behaviors. All activities related to this position must be delivered in compliance with the company’s policies and procedures, accreditation standards, state and federal licensing requirements, HCBS guidelines, and the contractual requirements of Community Mental Health Agencies and other regulatory bodies. You are expected to be aligned with the goals and mission of the organization, and to perform in accordance with our “I CARE” core values of the organization – Integrity, Compassion, Advocacy, Respect and Excellence.

Position Summary:
The Office Manager will be highly organized and detail-oriented and will oversee daily operations at the corporate office. This role is essential in creating a smooth and efficient work environment, supporting employees, and maintaining office systems and processes.

Primary Responsibilities:

• Always be compliant with all company and regulatory policies and procedures.
• Responsible for front desk administration including greeting visitors and linking them to the appropriate staff.
• Oversee general office operations and procedures.
• Assists with projects, assignments and at events at the request of senior staff.
• Oversee tracking of fleet vehicles within the market.
• Manage office supplies, equipment, merchandise, and inventory.
• Coordinate office maintenance, repairs, and cleaning services.
• Handle correspondence, mail, and incoming phone calls.
• Schedule conference rooms for meetings; reserve equipment that might be necessary for scheduled meetings. Order lunch for the meeting if requested by the meeting organizer.
• Ensure compliance with office policies and procedures
• Support Market and Regional Operations Leaders with any administrative tasks assigned.

Education and Qualifications:

• High school diploma or equivalent; degree in Business Administration or related field preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with MS Office Suite and office management software.
• Must pass criminal background check.
• Must possess a valid Driver’s License.
• Proficient in speaking, reading and writing the English language.
• Approved by state, federal and government entities to work within BSLS programs.
• Ability to use office equipment, including BSLS information technology systems.

Skills and Abilities:

• Must be able to communicate and function in an interdisciplinary team.
• Strong computer skills utilizing various software programs and applications.
• Proficient in Microsoft Word, Excel and PowerPoint
• Excellent oral and written communication skills.
• Ability to create professional employee communication materials.
• Capable of working well with all levels of the organization.
• A professional demeanor.
• Demonstrated ability to multi-task.
• Ability to work with little daily supervision.

Work Environment:
Typical office setting.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

AAP/EEO Statement:
It is the policy of Beacon to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Beacon will provide reasonable accommodation for qualified individuals with disabilities.