Office Manager

The Office Manager ensures the smooth functioning of the company’s administrative, financial, and operational support functions. This role involves office management and facilitating coordination between departments, consultants, and clients, supporting delivery of construction and project management activities. A strong understanding of the construction or consultancy industry is preferred to effectively support technical and project teams.

Key Responsibilities:

• Oversee daily office operations and ensure a secure workspace.
• Manage correspondence, documentation, and filing systems (both digital and physical).
• Contact suppliers and service providers for office maintenance, utilities, and contracts.
• Support project managers and engineers with administrative coordination, document control, and meeting scheduling.
• Ensure compliance with company policies, health & safety regulations, and Dubai Municipality requirements.
• Supervise office assistants, receptionists, and administrative staff and assist them with project-related reports and presentations.
• Coordinate with the accounts team for invoice processing, petty cash management, and expense tracking.
• Assist HR in employee onboarding, attendance tracking, leave management, and maintaining personnel files.
• Organize company meetings, client visits, and internal events.

Qualifications:

• Bachelor’s Degree in Business Administration, Management, or a related field.
• 5+ years of experience in office management or administrative leadership, preferably in a construction, engineering, or project management consultancy environment.
• Experienced with project documentation and coordination in the construction industry (preferred).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional communication and interpersonal skills.
• Strong organizational and multitasking abilities with attention to detail.

Job Type: Full-time

Application Question(s):

• Do you have experience from construction background?