Office Manager

Job Summary

We are a growing logistics company looking for an experienced and highly professional Office Manager with strong logistics industry background. The ideal candidate will have hands-on experience in air, sea, and land shipments, office setup, documentation, accounting coordination, team building, and business planning. This role is critical for managing day-to-day operations and supporting the growth of a new company.

Key Responsibilities

Operations & Logistics

• Manage daily office and logistics operations for air, sea, and land shipments
• Coordinate with freight forwarders, shipping lines, airlines, transporters, and agents
• Ensure smooth execution of import & export shipments

Company Setup & Management

• Support management in handling and structuring a newly established logistics company
• Prepare and implement operational and growth plans for the company
• Establish internal processes, workflows, and SOPs

Team Building & Leadership

• Recruit, onboard, and manage office staff (operations, documentation, sales, accounts)
• Lead, motivate, and supervise the team to achieve company goals
• If available, bring an existing sales or operations team (added advantage)

Documentation & Compliance

• Oversee logistics documentation including BL, AWB, BOE, invoices, packing lists, COO, etc.
• Ensure compliance with customs, free zone, and regulatory requirements

Accounting & Invoicing

• Handle or supervise invoicing, cost sheets, receivables, payables, and basic accounting coordination
• Work closely with accountants and management on financial controls and reporting

Sales, Marketing & Relations

• Maintain strong relationships with customers, vendors, and government authorities
• Support sales activities and marketing initiatives to grow company business
• Contribute to branding, marketing strategies, and market positioning

Requirements & Qualifications

• Proven experience in a logistics / freight forwarding company
• Strong knowledge of air, sea, and land shipments
• Experience handling office management and company setup for a new business
• Knowledge of logistics documentation and invoicing processes
• Team leadership and people management experience
• Strong organizational and communication skills
• Arabic language is an advantage (English is mandatory)
• Ability to work independently and take ownership of responsibilities

Preferred Skills

• Existing industry contacts and client relationships
• Experience hiring and managing logistics staff
• Marketing and business development knowledge
• Experience in UAE logistics market (Free Zones / Mainland)

What We Offer

• Key leadership role in a growing logistics company
• Competitive salary with performance-based incentives
• Opportunity to build and lead a team
• Long-term career growth

Job Type: Full-time