Office Manager

About Bering Straits Professional Services, LLC

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).

PRI recognized BSPS for having met the stringent requirements of international standards, ongoing commitment to satisfying stakeholders and a dedication to continual improvement of their management systems. Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard.

About this position: Office Manager Location – Aberdeen, MD

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $36.18/per hr.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Coordinate, process, and track all procurement actions from initiation through delivery.

• Maintain visibility of all purchase requests, purchase orders, delivery dates, and vendor communications.

• Ensure accuracy and completeness of procurement documentation, records, and audit trails.

• Support purchasing activities by obtaining quotes, preparing purchase justifications, and coordinating approvals.

• Track shipments, follow up with vendors, and ensure timely delivery of procured items.

• Maintain inventory documentation and support inventory management policy enforcement.

• Assist with supply chain assessments, vendor performance monitoring, and material forecasting.

• Communicate regularly with internal teams, leadership, and vendors to ensure procurement needs are met.

• Ensure all purchasing actions comply with government contract requirements, organizational policies, and regulatory guidance.

• Support cost analysis, procurement planning, and reporting functions as needed.

Required (Minimum Necessary) Qualifications

• Education Requirements: Bachelor’s degree in Business, Accounting, Management, or a related discipline.

• Minimum of 5 years of experience in purchasing management or procurement-related functions.

• Good verbal communication skills for interacting with vendors, internal teams, and management.

• Strong documentation and writing skills for maintaining accurate procurement records.

• Knowledge of government contract structure and execution requirements.

• Strong knowledge of supply chain management principles and practices.

• Proven history of developing and implementing effective inventory management policies.

• Ability to track multiple purchases simultaneously and ensure all actions are fully documented and delivered as required.

· · Ability to work effectively with vendors, stakeholders, and cross-functional teams.

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of purchasing practices, supply chain workflows, and procurement systems.

• Ability to read, interpret, and comply with procurement regulations related to government contracting.

• Strong analytical skills for evaluating pricing, vendor quotes, and supply chain options.

• Ability to maintain organized procurement records and documentation.

• Skill in coordinating multiple procurement activities in a high-volume environment.

• Ability to identify risks related to procurement timelines or supply chain constraints.

• Proficiency with spreadsheets, procurement databases, and digital record-keeping systems.

• Strong interpersonal skills for communicating with vendors and internal stakeholders.

Preferred

• Experience supporting procurement within DoD, federal contracting, or military logistics environments.

• Experience using procurement or supply chain management software (e.g., ERP systems).

• Experience working within environments that require compliance with FAR/DFARS or similar regulations.

• Professional certifications in supply chain or procurement (e.g., CPSM, CPIM, CPP).

Supervisory Responsibilities

• This position will have supervisory responsibilities. You may delete this line if it does not apply to the job.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. You may delete this line if it does not apply to the job.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift up to 20 pounds (occasionally) for office supplies or equipment.

• Must be able to sit or stand at a workstation for extended periods (frequently).

• Must be able to walk between office areas, conference rooms, and administrative facilities within APG (frequently).

• Must be able to use standard office equipment including computers, copiers, printers, and phones.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Setting:

• Work performed in a professional office environment located on Aberdeen Proving Ground.

• Occasional coordination with warehouse or logistics spaces may be required.

• Schedule and Flexibility:

• Standard full‑time schedule (Monday–Friday) with flexibility for occasional urgent administrative tasks.

• Must support time-sensitive operations tied to logistics and contract requirements.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

• Must comply with all APG access, safety, and administrative requirements.

• May require obtaining a Government access badge or fulfilling site‑specific training.

• Role supports personnel across multiple functional areas (logistics, warehouse, program management).

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.