Office Manager

Administrative & Office Operations

• Oversee daily office functions, including reception, mail, supplies, and facility maintenance.

• Develop, implement, and maintain office procedures, including document control aligned with engineering standards (e.g., ISO, QA/QC processes).

• Manage office schedules, meeting rooms, travel arrangements, and calendars for engineering teams and managers.

• Coordinate onboarding/offboarding for engineering staff, interns, and contractors.

Engineering Project Support

• Support engineers in preparing proposals, bid documents, and project presentations.

• Track project deadlines, deliverables, and resource allocation, notifying relevant stakeholders of upcoming milestones.

• Maintain project filing systems (digital and physical) ensuring version control and compliance with engineering practices

Financial & Procurement Support

• Assist with budget tracking, expense reporting, vendor invoicing, and project cost documentation.

• Coordinate procurement of technical equipment, software licenses, engineering supplies, and specialized tools.

HR & Compliance Support

• Support HR with timesheets, training records, certifications, and engineering compliance requirements.

• Maintain safety documentation and coordinate safety meetings, audits, and training sessions.

• Ensure engineering teams comply with company policies, regulatory standards, and industry requirements.

Communication & Coordination

• Serve as the communication link between engineering staff, management, clients, vendors, and cross-functional teams.

• Prepare and distribute internal communications, meeting minutes, and project updates.

• Support event planning such as site visits, team meetings, client workshops, and engineering conferences.

Academic qualification : Bachelor’s degree in business administration, Engineering Administration, or related field (preferred).

Skills:

• Strong organizational and multitasking abilities

• Proficiency with Microsoft Office, engineering document management systems (e.g., AutoCAD Vault, Aconex, Procore), and collaboration tools.

• Excellent written and verbal communication skills.

• Ability to work independently and support multiple engineering teams.

• Basic understanding of engineering terminology, drawings, and project cycles is a plus.

Experiences: 2–5 years of office management, project coordination, or administrative experience within an engineering, construction, or technical environment.