Office Manager

Ready to keep a high-performing remote team running smoothly behind the scenes?

We're Small Batch Standard, a remote accounting, tax, and consulting firm built exclusively to serve the craft brewing industry. In short, we help breweries make more profit so they can focus on brewing great beer.

We're looking for a full-time Office Manager to own the details that keep our finance, admin, recruiting, and HR engines running.

This role is ideal if you're an experienced Office Manager or Operations Admin:

• 100% remote work with no timesheets or hours tracking.
• A role with real responsibility over billing, contracts, hiring logistics, and HR admin.
• A steady, growing firm where clean systems, details, and follow-through are highly valued.
• Daily interaction with our leadership team paired with deep focus time to invest in projects.
• Full autonomy to design and improve checklists, templates, and simple systems that make everyone's life easier.

Compensation and Benefits

Here's what this role has to offer as a key part of our operations team:

• Base salary: $65,000-$80,000 based on skills and experience.
• 100% remote, no in-office requirements, flexible schedule with no time sheets or hours tracking.
• Full benefits (medical, dental, vision), 3 weeks PTO, and 11 company holidays.
• Continuing education support through books, courses, and certifications, plus brewery visits and industry conference attendance so you actually see the impact of your work.
• An all-expenses-paid annual retreat with the SBS team.

What You'll Do

You'll report to our Founder/Director of Finance and Admin and work closely with our CEO and Director of Operations. Your core responsibilities include:

Billing, AR/AP, and Bookkeeping Support

• Set up client invoicing based on contract details in QuickBooks Online and BenjiPays.
• Send monthly, quarterly, annual, and one-time invoices; configure billing schedules and autopay.
• Run our weekly billing follow-up process, including our late payment and work-stoppage policy.
• Receive and apply payments in QuickBooks, keeping AR up to date and accurate.
• Report on AR Aging weekly and work with our Founder to minimize outstanding balances.
• Support basic AP, including expense approvals, reimbursements, vendor contracts, and recurring subscriptions.

Contract Management

• Create new recurring accounting, tax, and consulting contracts from templates.
• Update existing contracts for scope changes, pricing, and term adjustments.
• Generate and send agreements for signature, including tax and one-time consulting engagements.
• Maintain a “pending contracts” list, follow up with prospects/clients, and resolve open issues.
• Coordinate and administer our annual contract and tax renewal processes with leadership.

Recruiting & Hiring Operations

• Set up and post jobs in Breezy HR, LinkedIn, and Indeed.
• Maintain hiring pipelines, stages, and templates in Breezy based on defined processes.
• Execute LinkedIn Recruiter outreach alongside our CEO and manage candidate messaging.
• Review new applicants daily, run the initial screening step, and move candidates forward.
• Coordinate interviews, prepare and send offers, and kick off new-hire setup steps.
• Provide regular hiring pipeline status updates and next steps for leadership.

HR, IT and Admin Coordination

• Coordinate new hire setup with our outsourced IT provider (equipment, access, software).
• Administer new hire onboarding in Gusto, benefits enrollment, and internal system access.
• Schedule and coordinate onboarding plans with managers.
• Maintain accurate team member records in Podio, Gusto, 15Five, and related systems.
• Manage company pages on our website, LinkedIn, Indeed, and Glassdoor.
• Track and manage PTO requests and other HR admin items.
• Plan, coordinate, and own the execution of our annual company retreat alongside leadership.
• Coordinate internal milestone celebrations, weekly team “lunch” gatherings, and other ongoing team-building events.

How We Measure Success

You'll know exactly what winning looks like:

• Founder and CEO time: Admin, recruiting, and HR/contract work consume less than 5 hours per week each.
• Billing and AR: All recurring invoices go out on schedule; one-offs within 1 business day. AR over 30 days past due trends down significantly versus baseline.
• Contracts: All new contracts go out within 4 business hours of verbal/written commitment. 100% of current clients receive renewal paperwork at least 60 days before term end.
• Hiring speed: Average time from application to final decision is 14 days or less, with no candidates sitting idle more than 48 hours in any stage.
• People and onboarding: 100% of new hires have equipment, accounts, and onboarding plans ready 3 business days before their start date.

About You

You'll be a strong fit if you:

• Love organizing complex details. No work is above your pay grade, no task goes un-tracked, and nothing falls through the cracks on your watch.
• Are tech-fluent. You enjoy the benefits of technology and pick up new systems quickly.
• Communicate clearly and professionally. You have a consistent, firm, customer-service orientation in writing, on the phone, and on video calls.
• Can manage yourself. You plan your week, hit your deadlines, and flag issues early.
• Like being the operational backbone of a team rather than in the spotlight.
• Enjoy supporting leaders so they can stay focused on high-leverage work.

Requirements

To be successful in this role you'll need to have:

• 3+ years in an Office Manager, Operations Administrator, Executive Assistant, or similar admin operations role.
• Experience owning AR/AP and billing processes in QuickBooks Online or a similar platform.
• Experience with HR and recruiting tools (ATS like Breezy, platforms like LinkedIn/Indeed).
• Comfort working directly with leadership and clients in a professional services environment.
• Demonstrated experience handling confidential information appropriately, including HR and employee records, executive-level company information, and sensitive client or financial data.
• Ability to work effectively in a remote environment with reliable internet and a quiet setup for video calls.
• Availability during normal business hours (9am-5pm Eastern, Monday-Friday).
• Preferred Qualifications: Experience in a multi-client professional services or accounting firm; prior use of tools such as Gusto, Podio, 15Five, or similar HR/ops systems.

Our Culture

We're fully remote, with team members and clients located all across the U.S. and have developed our own unique culture we call The SBS Way. The right person for this role will personally subscribe to and use the following core values as a guide for their day-to-day work:

• Be Antifragile. Everything we do is an opportunity for learning and continuous improvement.
• Play The Long Game. We make decisions in the long-term interest of our firm, our clients, and our industry.
• Act as A Team of Experts. We collaborate and provide feedback to develop ourselves and deliver exceptional results for our clients.

How To Apply

If this sounds like the right next step in your operations career, click “Apply” and include a short note on why craft breweries and remote work are a fit for you.

Our hiring process:

• A short online application with a few brief screening questions (about 10-15 minutes).
• 45-minute interview focused on your finance, operations, and HR/administrative experience.
• 30-minute culture fit call with our Director of Operations to make sure our firm is right for you.
• Final conversation with our CEO to discuss your career trajectory and answer any final questions you have before our final decision and offer.

We review applications daily and move quickly, aiming to complete the process within 7–14 days for strong candidates.