Office Manager / Bookkeeper

About Us

Arnheiter Marine is a growing marine repair and fabrication company specializing in steel repairs on tugboats and barges throughout the New York Harbor area.

We are looking for a dependable, organized, and motivated Office Manager / Administrative Assistant / Bookkeeper who can wear multiple hats and help keep daily operations running smoothly.

ResponsibilitiesAccounts Payable

• Pay vendors and track due dates
• Add new vendors into QuickBooks
• Save and organize invoices in project folders
• Assist with material purchasing and tracking

Accounts Receivable

• Match incoming payments to invoices
• Follow up on overdue customer payments
• Send invoices and customer paperwork

Accounting / Bookkeeping

• Reconcile accounts in QuickBooks
• Match transactions and maintain organized records
• Assist with payroll and insurance reporting

Office Administration

• Maintain organized Microsoft OneDrive file structure
• Track vehicle registrations, insurance, and E-ZPass accounts
• Monitor important emails, meetings, and deadlines
• Maintain employee paperwork and onboarding documents
• Assist with monthly and quarterly reporting

Project & Operations Support

• Obtain quotes from vendors and suppliers
• Follow up on material orders and deliveries
• Track labor and material costs by project
• Assist with permit and application paperwork when needed

Qualifications

• Strong organizational skills and attention to detail
• Comfortable handling multiple tasks at once
• Experience with QuickBooks preferred
• Proficient with Microsoft Office and cloud file systems
• Good communication and follow-up skills
• Self-motivated and dependable
• Experience in construction, marine, industrial, or trade businesses is a plus

Compensation

• Competitive pay based on experience
• Flexible growth opportunity within a growing company
• Part time

Location

Remote with semimonthly in person meetings.

Pay: From $25.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Forked River, NJ 08731