Officer- Student Information System

Officer - Student Information System

DEPARTMENT: Admission and Registration Unit: Student Information System

FUNCTION: Provide support to the Manager in the daily operations of the unit.

PRIMARY TASKS:

1. Provides a comprehensive level of assistance to ensure smooth and efficient operations.
2. Performs the administrative activities necessary to ensure smooth flow of work.
3. Prioritizes and manages multiple projects simultaneously and follows up on issues in a timely manner.
4. Collect and prepare background documents for various tasks.
5. Follows the university rules and regulations.
6. Undertakes special projects to meet the objectives of the department.
7. Support the upkeep and maintenance of all the electronic registration and academic student records that are stored in the Student Information System.
8. To maintain accurate, up-to-date, and comprehensive electronic and hard copies of records for each applicant, enrolled, and former student to meet the university’s operational and evidential needs.
9. Storing, arranging, indexing, and classifying all present and past student records, documents, and physical files.
10. Coordinates and maintains a complex record system or database of specialized records.
11. To maintain records in a format and structure appropriate to the university’s operational, legal admissibility, and storage requirements.
12. To monitor and maintain student records so that they accurately reflect the current study program, status, and correct fee for the student.
13. Undertake other duties as required by the manager.

SELECTION CRITERIA: Essential:

• Bachelor’s degree in a relevant field.
• Minimum 1 year experience in a relevant field.
• Well-developed communication and interpersonal skills.
• Highly developed organizational and time management skills