Officer - Supply Chain

Position: Supply Chain Officer

Experience: 2 to 4 years of relevant experience preferably within the food and beverage industry.

Education: A Bachelor's degree in Supply Chain Management, or a related field (Master’s is a strong plus).

Main Responsibilities:

Invoice Management and Compliance

• Reconcile vendor ledgers and outstanding payments.
• Ensure timely receipt of invoices from Commissary, Operations, and Suppliers for parked GRNs.
• Document payment details, verify compliance, and submit to the finance department.
• Address compliance issues, such as duplicate entries, and follow up on missing documentation with relevant stakeholders.
• Assist departments in negotiating favorable credit terms and support process improvements.

Invoice Parking

• Park invoices accurately and as required.

Reports Management

• Prepare and present monthly aging, open GR/IR, and open PO reports.
• Generate daily inventory reports and contribute to inventory optimization.

Facility and Equipment Maintenance

• Oversee maintenance of civil works and MEP systems.
• Manage services for generators, including regular maintenance and overhauling.
• Handle fabrication, HVAC equipment, general and technical supplies, and repair/maintenance of equipment.

IT Operations

• Manage IT equipment procurement and maintenance.
• Renew software licenses and ensure timely repair and maintenance of IT infrastructure.

Administrative Support

• Oversee fire-fighting equipment and services.
• Manage vehicle tires and mobile phone-related administrative tasks.

Quality Assurance (QA)

• Coordinate equipment and smallware sampling.
• Oversee calibration services and RO plant operations.

Operations Support

• Procure small ware and kitchen accessories for operational needs.

Utility Management

• Oversee procurement and maintenance of LPG and electrical devices.

Vendor Coordination and Reconciliation

• Act as a liaison between vendors and the finance team to resolve payment and invoice-related issues.
• Coordinate vendor reconciliations and prepare vendor aging reports.

Required Skills and Qualifications:

• Strong analytical and reconciliation skills.
• Proficiency in report preparation and data analysis.
• Knowledge of facility maintenance, IT equipment, and administrative processes.
• Excellent communication and negotiation abilities.
• Ability to handle multiple tasks and prioritize effectively.

Job Type: Full-time

Work Location: In person