Operation Assistant

Duties and Responsibilities:

• Update the prices in SAP system in accordance with the Memo Price signed by the CEO.
• Update the price in TALABAT if there are any discrepancy between Talabat system and branch price.
• Make Purchase Request for ALL Shop/Branch, Head Office, Store and any department request and look for suppliers.
• Update prices in SAP for all UAE Branches, Bahrain and Oman.
• Make all Area Managers Request for their branches covered.
• Monitor the Alarm in head office and in Chef’s Station.
• Make Memo Price for all new items and coordinate with purchasing team for Cost price basis for CEO.
• Provide and inform branches regarding Acrylic Prices provided by CEO in WhatsApp Group Chat.
• Coordinate with Transport for drivers who can purchase with the Shop Items.
• Send Transfer Form for items to be sent to branches.
• Prepare list of items to purchase for soon to be open branches.
• Renew all existing Pest Control format that are about to expire to all branches in UAE, Bahrain and Oman.
• Renew all AMC Fire extinguisher and firefighting service in all branches in UAE, Bahrain and Oman.
• Renew all branch insurance if required and look for contractors or brokers who can process.
• Attain all branch concerns regarding the shop if there are any insects which I need to report to the pest control contractor.
• Checking and verifying all department request in Operation and track it in our database to prevent duplicate or any unnecessary requests.
• DHL BOOKING – process the booking of shipment that goes in and out here in the Head Office, Oman Office and Bahrain. All department request will be processed accordingly.
• Process the request of all branches Acrylic Shop Orders.
• Process request for all branches customer quotation request.
• Waste Management – inform the agency once garbage is already full and needed to collect. Process also payment request for special waste and contract payment for this agency to Public Health Services.
• Submit Purchase Request to Purchasing department for all approved purchase requisition.
• Process request for all items that needs calibration in all branches, head office, store and factory.
• Process permit to enter form for all contractors that has scheduled service.
• Request for selling price for empty items that is required for SAP.
• Submission of Mall permit request to all branches inside the mall if there are any maintenance, event and inventory schedule.
• Inform all suppliers for check payment ready for collection.
• Request all necessary needs of Bahrain branches for example, water, maintenance and all.
• Submission of Promotional participation of our branches in an open event.
• Submission of request for third party Company to have a staff discount.
• Checking all items prepared by staff reception before handing over to driver. Once everything is there, signed and stamp.
• Sending approved Purchase Order to suppliers for them to start working and delivering the items we need or purchase.
• Request Petty Cash for purchasing items needed for all branches and head office department.

Qualifications:

• Proven experience in Operation and Administrative Assistant
• Knowledge in SAP
• Ability to work independently and as part of a team
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to work with little supervision and ability to take initiative

Job Types: Full-time, Contract

Ability to commute/relocate:

• Ras al-Khaimah: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person