Operations Assistant - Marine Operations

Operations Assistant– Marine Operations

Company: Daniel Surveying FZC
Location: Sharjah, UAE (SAIF Zone)

Position Overview

Daniel Surveying FZC is seeking a technically competent Operations Assistant to support the operational, technical, and compliance requirements of our Offshore Support Vessels (OSVs). The ideal candidate must have working knowledge of PMS systems, ISM/ISPS documentation, statutory certification cycles, vessel readiness monitoring, and offshore HSE controls.

This role works closely with the Technical Superintendent, Operations Superintendent, and vessel crews to ensure operational reliability, regulatory compliance, and accurate technical documentation across all assigned vessels.

Responsibilities

Operational & Vessel Support

• Monitor daily vessel operational status, consumables, hours run, and equipment availability.
• Coordinate vessel movement instructions, crew changes, cargo transfers, bunker updates, and logistics requirements.
• Validate Daily Progress Reports (DPRs), Engine Logs, Noon Reports, and Voyage/Activity Logs submitted by Masters and CE/2E.
• Track statutory and class certification validity (Load Line, Safety Equipment, Safety Radio, IOPP, MLC, DOC/SMC/ISS/CSR, etc.).
• Maintain controlled copies of all manuals (SOPEP, SSP, SMS Manuals, Garbage/ Ballast Logs, RA templates, etc.).
• Maintain Vessel Particulars documents and ensure alignment with Class-approved drawings.

Documentation Control

• Manage technical and operational document control system per ISM/ISO requirements.
• Update and archive:
• Class and Flag certificates
• Non-conformities (NC), Observations (OBS), and Corrective Actions (CAR)
• Drills, training, and familiarization records
• RA/JSA documentation
• Maintain vessel filing for hull, machinery, electrical systems, and equipment technical files.

PMS (Planned Maintenance System)

• Update PMS entries for running hours, maintenance jobs, and inspections.
• Monitor due/overdue maintenance, critical equipment jobs, and class-required tasks.
• Follow up with the Technical Superintendent on:
• Defect reports
• Corrective maintenance
• Spare parts consumption and replenishment
• Validate maintenance completion reports and attach relevant records and photographs.

Procurement & Technical Coordination

• Prepare and review requisitions for spares, consumables, lubricants, and technical stores.
• Coordinate with vendors, monitor delivery timelines, and ensure proper documentation for invoices and GRN (Goods Received Notes).
• Maintain inventory logs for critical spares (pumps, motors, navigational equipment, firefighting appliances, etc.).

ISM / ISPS / HSE Compliance

• Support vessel operations in full compliance with:
• ISM Code
• ISPS Code
• ISO 9001 / 14001 / 45001
• Flag State and Class requirements
• Ensure correct documentation for:
• Drills (FIRE, ABANDON SHIP, SOPEP, SECURITY)
• Risk Assessments / Job Safety Analysis
• PTW (Permit to Work)
• PPE compliance
• Assist in incident reporting, investigation documentation, and follow-up actions.
• Maintain safety equipment lists, servicing records (FFE/LSA), and expiry tracking.

HSE Authority

• Empowered to stop unsafe work and immediately escalate any non-conformities or unsafe conditions.

Qualifications & Competencies

Mandatory:

• Bachelor’s Degree / Diploma (Marine Engineering, Nautical Science, Mechanical/Electrical Engineering).
• Minimum 1 year experience in OSV / Tug / Crew Boat / Marine Operations support.
• Working knowledge of:
• PMS (e.g., AMOS, TM Master, DNV ShipManager)
• ISM/ISPS requirements
• Offshore HSE processes
• Strong grasp of technical marine terminology and vessel certification cycles.
• Excellent English communication (technical reporting is essential).
• Strong MS Office and database management skills.

Preferred:

• Experience with Class societies (ABS, BV, DNV, Lloyd’s).
• Familiarity with, offshore charter requirements (ARAMCO, ADNOC, QG).
• Familiarity with dry-dock planning and technical inspections.

What We Offer

• Competitive offshore-industry compensation.
• Exposure to OSV operations, technical management systems, and regulatory frameworks.
• Structured training in ISM, PMS, and HSEQMS systems.
• Career growth within a compliant, safety-driven marine organization.

Application Instructions

Email your CV and Cover Letter with the subject line: “Application –Operations Assistant
to: HR@danielsurvey.comCC: CV@danielsurvey.com

Applicants without relevant experience or marine technical background need not apply.

Job Type: Full-time

Pay: From AED1.00 per month