Operations Executive Assistant

Role Overview:

We’re looking to hire an Executive Assistant to the Chairman . This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives’ daily tasks.

Responsibilities

Calendar Management and Scheduling :

• Efficiently manage the Chairman’s calendar, coordinating appointments, meetings, and conference calls.
• Prioritize and optimize scheduling to maximize the Chairman’s time.

Travel Coordination :

• Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
• Anticipate travel needs and handle adjustments promptly.

Document Preparation and Organization :

• Create, edit, and format documents, presentations, and reports for executive meetings.
• Maintain an organized digital and physical filing system.

Special Projects and Initiatives :

• Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
• Assist in preparing materials for board meetings and high-level presentations.

Confidentiality and Discretion :

• Handle sensitive information with utmost confidentiality.
• Exercise discretion when dealing with confidential documents and discussions.

Qualifications

• Professionalism : Represent the Chairman and the firm with the highest level of professionalism and integrity.
• Typing Speed : A minimum of 60 WPM is required for this role.
• Communication Skills : Excellent verbal and written communication skills in English (other languages are a plus).
• Software Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to Detail : Meticulous in document preparation and data management.
• Adaptability : Comfortable in a fast-paced, ever-changing environment.
• Positive Attitude : Proactive, solution-oriented, and maintains a positive outlook.