Operations Officer - Minya

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Operations Officer will play a dual role in supporting the implementation of the PATHWAYS project activities at the community level and ensuring smooth operational processes. This includes engaging communities, promoting gender equality and adolescent SRHR, and managing procurement, logistics, and financial tracking in coordination with relevant departments.

SCOPE OF ROLE:

Reports to: PATHWAYS Project Manager

Staff reporting to this post: None

Budget Responsibilities: No

KEY AREAS OF ACCOUNTABILITY:

Operational Support

• Support the development and execution of operational work plans in coordination with the project team.
• Manage procurement processes: prepare requisitions, ensure quality checks, and track delivery of goods and services.
• Maintain accurate records of project assets, supplies, and logistics.
• Organize and support field events, trainings, and workshops.
• Ensure compliance with SCI and donor procurement and administrative policies.

Capacity Building and Support

• Provide ongoing capacity building and mentorship to field teams, community mobilizers, and youth advocates.
• Collaborate with technical teams to ensure consistent messaging, alignment with national strategies, and the use of evidence-based approaches in community engagement.
• Ensure that community engagement tools and guidance are adapted for local contexts and responsive to community feedback.

Financial Tracking and Administration

• Maintain and update budget trackers, support budget forecasting and expenditure monitoring.
• Prepare and follow up on cash requests, advances, and settlements.
• Support partners in financial reporting and expenditure tracking.
• Ensure timely and accurate documentation of financial transactions.

Other Duties:

• Ensure that all activities are implemented in line with SCI’s policies on child safeguarding, gender equality, and safe programming.

• Support SCI’s emergency response efforts when needed.

• Promote child protection and safeguarding principles during emergencies. Carry out any other tasks assigned by the Project Manager to support the objectives of the PATHWAYS project.
  

BEHAVIOURS (Values in Practice )

Accountability:

• hold him/herself accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• hold the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Set ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.

• Widely share their personal vision for Save the Children, engage and motivate others.

• Think a head, think strategically and on a global scale.

Collaboration:

• Build and maintain effective relationships, with their team, colleagues, Members and external partners and supporters

• Value diversity, see it as a source of competitive strength

• Be approachable, good listener, easy to talk to.

Creativity:

• Develop and encourage new and innovative solutions

• Be willing to take disciplined risks.

Integrity:

• Be honest, encourages openness and transparency; demonstrates highest levels of integrity
  

QUALIFICATIONS

• Bachelor’s degree in Public Health, Social Sciences, Development Studies, or related field.

• 3–5 years of experience in community mobilization and/or operations, preferably in SRHR or gender-focused projects.

• Experience with NGOs or INGOs, especially in field-based roles.

• Strong organizational and interpersonal skills.

• Proficiency in Arabic and good command of English.

• Solid computer skills (MS Office, Excel, financial tracking tools).

• Willingness to travel frequently to field locations.
  

EXPERIENCE AND SKILLS

• Significant experience in training, capacity building, and mentoring.
• Significant experience in operations management, administrative work, and financial tracking
• Ability to think strategically to solve problems and accomplish goals.
• Well-developed communication skills across cultures.
• Strong interpersonal skills and ability to work as a team player and independently.
• Excellent written and oral communication skills.
Ability to work under pressure and deliver results with tight deadlines.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.