Packing & Inventory Manager

Role Summary:
The Packing & Inventory Manager is responsible for overseeing all packing and inventory management functions within the company. This includes ensuring the smooth management of events, managing the packing, inventory & related logistics, packing for events, maintaining office cleanliness, and coordination between departments to ensure that event needs are met.

Key Responsibilities:

1. Packing Team Management

• Foster a positive work environment by maintaining team engagement and morale.
• Timely report and address team challenges and operational bottlenecks.
• Ensure the team operates efficiently and meets deadlines.

2. Packing & Event Logistics

• Ensure all materials for events, such as dry ice, LN2, flowers, chocolates, prints, and gifts have been ordered by team members on time.
• Ensure the timely dispatch of materials and set up for events.

3. Reporting and Tracking

• Track packing & event-related logistics, working closely with the procurement and delivery manager.
• Create weekly packing schedules and ensure accuracy in material dispatch.
• Manage the in-and-out processes for events to ensure accurate tracking of event performance.
• Create daily and weekly packing report

4. Packing Management:

• Calendar Coordination: Add packing requests received from the sales team to the calendar and plan packing timelines accordingly.
• Team Allocation: Allocate tasks to the packing team, provide them with packing lists, and ensure all materials are packed in advance for upcoming events.
• Quality Control: Check the packing process and ensure there are no errors or missing materials before dispatch.
• Packing List Updates: Regularly update packing lists based on event requirements or changes in materials.

5. Inventory Management

• Figure out where, what should be kept in office
• Understand the threshold and add to sourcing list the moment its below the threshold
• Decide inventory days and update regularly with Rajas help
• In and Out Management - Create In and Out reports with Rajas help

Skills & Knowledge

• Packing Management – Ability to efficiently coordinate packing timelines, assign tasks, and oversee quality control for event materials.
• Proficiency in MS Office (especially advanced Excel skills)
• Strong technical skills for process creation and implementation
• Understanding of event management basics
• Effective communication and leadership skills
• Inventory Oversight – Skilled in tracking inventory levels, updating stock, and creating in-and-out reports to ensure accurate management of materials.
• Material Handling – Understanding of packing lists, materials required for science events, and the packing processes to ensure accuracy and timeliness.
• Inventory Systems – Awareness of threshold levels, in-and-out tracking, and inventory management best practices.

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Traits & Attitudes

• Excellent interpersonal and collaboration skills
• Patient and fair in handling team members
• Strategic thinker with strong organizational skills
• Proactive – Takes initiative in managing event preparation and addressing potential challenges ahead of time.
• Reliable & Punctual – Dependable in meeting packing deadlines, delivering accurate reports, and ensuring on-time packing and support event execution.
• Detail-Oriented – Focused on accuracy in packing and material management with attention to minor details that can affect event success.
• Leadership-Oriented – Demonstrates a leadership mindset, whether managing the packing team or taking the lead as an inventory manager.

Motives

• Desire for personal and team growth
• A problem-solving mind set with a proactive approach to challenges
• Desire for Operational Excellence – Motivated to streamline packing operations and ensure that inventory and materials are consistently well-managed.

Probation period: 2 months.

Minimum required experience: 1-3 years.

Date of joining: Immidiately or within 2 weeks.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Flexible schedule

Ability to commute/relocate:

• Gurgaon, Gurgaon - 122015, Haryana: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Please share your experience in a supervisory role along with your responsibilities.

Experience:

• total work: 1 year (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person

Expected Start Date: 04/11/2024