Part-Time Administrative Assistant

Position Information

The Administrative Assistant is responsible for providing administrative and secretarial support to the Finance department.

T his is a temporary position lasting for six (6) months up to one (1) year.

A data entry skills test will be required for all applicants. The skills testing information and link will be sent via email to applicants who have successfully met the qualifications for this position after the closing date of this job announcement. The assessment will close on Tuesday, March 24, 2026, at 11:59 pm.

Essential Functions

Coordinates and provides administrative/clerical support for an assigned department/division: processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures; works with and provides guidance and assistance to administrative/clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts; and maintains confidentiality of departmental documentation and issues.

Provides secretarial/administrative support to management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, types, edits, or proofreads correspondence on behalf of management staff; records and/or transcribes correspondence, statements, minutes, or other information; keeps management informed of significant matters, messages, documentation, or other information.

Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; and circulates documentation to appropriate departments.

Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis and notifies parties involved of changes.

Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.

Maintains file system of various files/records for the assigned area; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.

Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.

Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.

Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.

Coordinates arrangements for various meetings: notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.

Performs other related duties as assigned.

Minimum Qualifications

Associate's degree in secretarial science or office administration required; supplemented by five years of responsible experience in secretarial, office administration or similar field (preferably in a municipal environment), working for an agency head, elected official or similar position; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.

Visit Cobb County's Employee Benefits page to learn more.

• Benefits for part-time employees are marked.
  
  

01

I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

• Yes
• No
  
  

02

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application, may not be accepted in lieu of a completed application.

• Yes
• No
  
  

03

Are you legally eligible to work in the United States on an unlimited and unrestricted basis?

• Yes
• No
  
  

04

Educational Background (copies of any education documents listed on your application will be required upon hire) : Mark the highest level of education you have completed.

• High School Diploma or GED
• Some College
• Associate Degree
• Bachelor's Degree
• Advanced Degree
• None of the above
  
  

05

If you have a college degree, what was your major area of study? Enter N/A if this does not apply.

06

How many years of experience do you have providing administrative or clerical support?

• No experience
• Less than five years of experience
• Five to seven years of experience
• More than seven years of experience
  
  

07

Describe your experience providing administrative or clerical support. Enter N/A if not applicable.

08

How many years of experience do you have using Microsoft Office Suite (Word, Access, Excel, etc.) in a workplace environment?

• No experience
• Less than five years of experience
• Five to seven years of experience
• More than seven years
  
  

09

Please describe your proficiency with Microsoft Office applications (i.e. Word, Excel, PowerPoint, Publisher, etc.). Enter N/A if this does not apply. See resume will not be accepted.

10

Do you understand and accept that this is a temporary position lasting for six (6) months up to one (1) year?

• Yes
• No
  
  

11

This position requires completion of skills testing to move forward in the hiring process.

The skills testing information and link will be sent via email, after the closing date of this job announcement.

Please note, failure to complete the assessment will disqualify you from consideration for this position.

• I agree to complete the skills testing.
• I do not agree to complete the skills testing.
  
  

12

If you receive a conditional offer of employment, you will be required to satisfactorily complete the following requirements: a criminal background, a credit check and provide copies of any education documents listed on your application . Please note that a criminal conviction may not disqualify you from consideration. Are you willing to accept these terms?

• Yes
• No
• Required Question