Part Time Executive Assistant / Personal Assistant

About Us:

Evolve HR LLC is a boutique HR consulting and recruiting firm supporting small to mid-sized businesses across a variety of industries. We partner closely with our clients to deliver thoughtful, compliant, and people-first HR solutions. We are a fast-paced, high-touch, and growing firm looking for a strong right hand to support our CEO.

Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Part-Time Executive Assistant / Personal Assistant to support a busy CEO. This role is a blend of professional executive support and light personal assistant responsibilities.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping things organized, efficient, and moving forward.

Key Responsibilities:Executive & Administrative Support

• Manage and maintain CEO’s calendar, including scheduling meetings, calls, and appointments
• Coordinate and confirm meetings, including Zoom, in-person, and client-facing engagements
• Manage email communications, including drafting responses and organizing inbox
• Prepare, proofread, and edit documents, reports, and presentations
• Transcribe notes from meetings and calls into organized summaries and action items
• Track deadlines, follow-ups, and priority items to ensure nothing falls through the cracks
• Handle phone calls, messages, and professional correspondence

Operations & Office Support

• Maintain organized digital filing systems and records (Google Drive and related tools)
• Assist with basic data entry and database management
• Support light office management tasks, organization, and systems improvement
• Assist with basic financial tracking (e.g., invoices, billing coordination, expense tracking)

Personal Assistant Support

• Coordinate personal appointments, reservations, and scheduling
• Assist with errands and personal tasks as needed
• Support travel arrangements (flights, hotels, itineraries)
• Provide general day-to-day support to ensure efficiency across both business and personal commitments
• Must be comfortable around dogs (pet-friendly environment)

Qualifications:

• 3+ years of experience in an Executive Assistant and/or Personal Assistant role
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• High level of professionalism and discretion with confidential information
• Experience managing complex calendars and scheduling across multiple priorities
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Drive, Sheets)
• Strong proofreading and transcription skills
• Ability to multitask, prioritize, and manage competing deadlines
• Self-starter with a proactive, solutions-oriented mindset
• Positive attitude and ability to remain calm under pressure

Preferred (Nice to Have):

• Experience supporting an entrepreneur, founder, or small business CEO
• Familiarity with HR, consulting, or professional services environments
• Experience with basic bookkeeping or financial tracking tools

Schedule:

• Part-time (approximately 15–25 hours per week)
• Schedule may vary; flexibility required

Why This Role:

This is a unique opportunity to work closely with a dynamic CEO and gain exposure to both business operations and executive-level decision-making. The role has strong potential to grow over time for the right person.

Pay: From $25.00 per hour

Work Location: In person