Part time office support

**Part-Time Office Support & Bookkeeping Specialist**

**Company:** TM Billings and Associates, Inc.

**Location:** Downtown Billings, MT | **Job Type:** Part-Time | **Work Model: in office

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**About the Role**

TM Billings and Associates, Inc. is a commodity futures trading company located in downtown Billings, Montana. We are seeking a detail-oriented and self-motivated Part-Time Office Support Specialist to join our team. This hybrid role offers flexibility, with a mix of in-office and remote work. The ideal candidate is organized, tech-savvy, and comfortable working in a regulated industry environment.

As part of a financial services firm operating in the commodity futures space, this role plays an important part in maintaining the accurate recordkeeping and administrative operations required by industry regulators.

**Key Responsibilities**

• Manage day-to-day bookkeeping tasks using QuickBooks
• Process accounts payable/receivable, bank reconciliations, and general ledger entries
• Collect, organize, and maintain financial and operational records in support of regulatory compliance requirements
• Assist with document management and digital recordkeeping systems
• Support office administrative functions including correspondence, scheduling, and filing
• Coordinate with external accountants, vendors, and compliance contacts as needed
• Assist in preparing reports and supporting materials for regulatory submissions

**Qualifications**

• Proficiency in QuickBooks (Online or Desktop) — required
• Solid understanding of general bookkeeping principles
• Strong IT skills, including proficiency with Microsoft Office (Word, Excel, Outlook) and cloud-based file management platforms
• Experience with document collection and records management, ideally in a regulated industry
• High attention to detail and ability to maintain confidentiality
• Strong organizational and communication skills
• Ability to work independently with minimal supervision
• Prior experience in financial services, commodity futures, or a similarly regulated environment is a plus

**Skills**

QuickBooks | Bookkeeping | Microsoft Office | Records Management | Accounts Payable/Receivable | Bank Reconciliation | Document Management | Regulatory Compliance | Cloud-Based File Management | General Ledger

**Schedule & Compensation**

• Part-time: 15 hours per week
• Hybrid: some in-office time required at our downtown Billings location; remaining hours may be performed remotely
• Compensation: $20–$30/hour, depending on background and experience

**To Apply**

Please submit your resume and a brief cover letter describing your QuickBooks experience and any background in financial services or regulated industries to mike@tmbillings.com.

We look forward to hearing from you!

Pay: $20.00 - $30.00 per hour

Work Location: Hybrid remote in Billings, MT 59101