Payroll Administrator

McNees is actively seeking a Payroll Administrator to play a crucial role in ensuring our employees are paid correctly and on time - all while maintaining compliance and supporting key operational processes.

What You’ll Do

As a Payroll Administrator, you’ll manage the full payroll cycle and serve as the go-to expert for payroll compliance and reporting. Your responsibilities will include:

• Preparing and processing payroll on a semi-monthly schedule, verifying timesheets, and calculating wages, overtime, bonuses, and deductions.
• Collaborating with the Accounting Manager for dual control of payroll processing.
• Staying current on federal, state, and local payroll regulations to ensure tax and legal compliance.
• Maintaining accurate and confidential payroll records, including employee data, tax documents, and benefits information.
• Resolving employee inquiries related to paychecks, deductions, and payroll issues promptly.
• Preparing and distributing payroll reports for management and other stakeholders.
• Coordinating with the Benefits Specialist to ensure accurate deductions and contributions for health insurance, retirement plans, and PTO.
• Supporting annual compliance tasks such as attorney bar registrations and notary renewals.
• Generating monthly, quarterly, and annual reports for People Operations and external requests.
• Partnering with Professional Development to provide payroll-related training and compliance insights.

What We’re Looking For

• Associate or Bachelor’s degree in accounting or related field.
• At least 5 years of payroll processing experience; law firm or professional services industry experience is a plus.
• Professional certification preferred (FPC or CPP).
• Payroll Expertise: Deep understanding of payroll regulations, taxes, and processes.
• Tech Skills: Proficiency in Microsoft Word and Excel; strong data entry and analysis skills.
• Detail-Oriented: Exceptional accuracy and organizational skills to prevent errors.
• Problem Solver: Analytical mindset with excellent communication and customer service skills.
• Professional & Confidential: Ability to maintain discretion and professionalism at all times.