Payroll Administrator

Join Vacatia and Help Power the Payroll Systems That Keep Our Resorts Running

Location: Remote( Eastern time zone)

Vacatia is an innovative hospitality company reinventing the vacation rental and ownership experience across discovery, booking, and stay. We’re building the next generation of travel lifestyle products — blending technology, hospitality, and design to create smarter, more connected experiences for guests, owners, and partners.

We’re looking for a detail-driven payroll professional who will ensure accuracy, compliance, and efficiency across our multi-entity, high-volume payroll operations. You’ll play a critical role in managing weekly payroll cycles, balancing automation and manual inputs across UKG Pro, Workforce Dimensions, and proprietary systems.

If you thrive in dynamic, fast-paced environments and love solving complex challenges that blend people, process, and technology — this is your opportunity to make a measurable impact at the intersection of hospitality and finance.

Why You’ll Love Working at Vacatia

• Build the Future: Support a growing national portfolio by helping design scalable payroll processes that adapt to new entities, teams, and systems.
• Impact That Matters: Ensure every paycheck across our organization is accurate, timely, and compliant directly supporting the employees who power our guest experience.
• Innovation at Scale: Work hands-on with ADP Workforce Now, and proprietary platforms to streamline integrations and automate key payroll workflows.
• Autonomy and Ownership:Take full responsibility for weekly payroll execution and reporting while partnering with Finance and HR to continuously improve efficiency and accuracy.
• Culture of Growth:Join a collaborative team that values precision, accountability, and continuous learning where your ideas drive better systems and smarter processes.

Your Impact

• Process high-volume weekly payrolls across multiple entities and pay groups with speed and accuracy.
• Reconcile payroll data, taxes, deductions, and adjustments across ADP Workforce Now, and proprietary systems.
• Collaborate with HR, Finance, and Operations to identify and resolve discrepancies and improve workflow efficiency.
• Develop and maintain audit-ready reports and documentation to support compliance, audits, and tax filings.
• Leverage advanced Excel skills to analyze, validate, and reconcile large datasets, ensuring data integrity and payroll accuracy.

What You Bring

• 3–5 years of payroll experience in a high-volume, multi-state environment.
• Hands-on expertise with ADP Workforce Now; experience with additional proprietary systems preferred.
• Advanced Excel proficiency (pivot tables, VLOOKUPs, nested formulas, data validation, reconciliation).
• Deep understanding of wage and hour laws, payroll compliance, and best practices.
• Strong communication, organization, and problem-solving skills with a commitment to confidentiality and precision.

Join Us

Join us at the start of something big. If you’re ready to help build scalable payroll systems that power the future of hospitality, we’d love to hear from you.