Payroll Administrator

Payroll Administrator

Department: Benefits Administration/Human Resources
Location: Carmel, IN (Hybrid)
FLSA Status: Exempt (Salary)
Reports To: Associate Director of Benefits Administration

Position Summary

The Payroll Administrator serves an essential role in supporting the mission and ministries of the Indiana Conference of The United Methodist Church (INUMC). By ensuring accurate, timely, and compliant payroll processing, this position supports the clergy and staff who support mission-driven ministries across Indiana.

This role administers payroll operations end-to-end in Paycor, partners closely with Human Resources and Finance, and helps maintain strong internal controls and financial stewardship. The Payroll Administrator contributes to a culture of integrity, service, and accountability in support of the Conference’s ministry.

About INUMC

The Indiana Conference of The United Methodist Church supports local churches, clergy, and ministries across the state in making disciples of Jesus Christ for the transformation of the world. Our Conference office provides administrative, financial, and leadership support so that churches can focus on ministry and community impact.

Essential Duties & Responsibilities

Payroll Administration & Stewardship

• Process regular and off-cycle payrolls in Paycor for multiple employee groups and pay types (hourly, salaried, stipends, allowances as applicable).
• Ensure accurate payroll data entry and maintenance, including new hires, compensation changes, benefit deductions, and direct deposit updates.
• Conduct payroll audits and reviews prior to finalization to ensure accuracy and compliance.
• Ensure proper handling of clergy compensation elements, including housing allowances and other ministry-specific pay structures.
• Maintain payroll calendars and ensure adherence to processing timelines.
• Administer Paycor security roles and access controls in alignment with internal control and stewardship standards.

Compliance & Integrity

• Ensure payroll practices comply with federal, state, and local laws and regulations.
• Support payroll tax compliance and reconciliation in partnership with Finance.
• Assist with year-end processes including W-2 preparation, taxable fringe reporting, reconciliations, and audit support.
• Maintain payroll documentation in accordance with regulatory and Conference retention standards.

Reporting & Financial Partnership

• Generate payroll and labor reports to support leadership decision-making.
• Reconcile payroll registers with Finance to ensure accurate expense allocation and reporting.
• Support general ledger coordination and benefit liability tracking.
• Maintain documented payroll procedures and internal control checklists to promote operational continuity.

Service & Collaboration

• Serve as a trusted and responsive point of contact for clergy and staff payroll questions, providing timely, professional service while maintaining strict confidentiality.
• Partner with HR regarding benefit deductions, leave impacts, compensation changes, and policy interpretation as it relates to payroll administration.
• Support continuous process improvements and system enhancements to strengthen payroll operations, including documenting payroll procedures, maintaining up-to-date process guides, and facilitating cross-training within the HR team to ensure coverage and operational continuity.
• Contribute to a collaborative, service-oriented culture within the Conference office.

Required Qualifications

• Minimum 2 years of payroll administration experience.
• Demonstrated experience using Paycor or a comparable HRIS/payroll system.
• Working knowledge of payroll fundamentals including pre- and post-tax deductions, garnishments, overtime rules, and payroll controls.
• Strong proficiency in Microsoft Excel (lookups, pivot tables, reconciliations).
• High level of integrity, discretion, and attention to detail.
• Strong communication and customer-service skills.

Preferred Qualifications

• Paycor power-user experience, including reporting and system troubleshooting.
• FPC or CPP certification.
• Experience in a nonprofit, ministry, or multi-site organization.
• Familiarity with clergy or specialized compensation structures.
• Associate’s or Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field.

Core Competencies

Integrity & Confidentiality Stewardship & Accountability Service Orientation Attention to Detail Collaborative Problem-Solving Continuous Improvement Alignment with the mission and values of The United Methodist Church

Salary Range

$50,000 – $68,000 annually, commensurate with experience and demonstrated payroll system proficiency.

Benefits

• Health, dental, and vision insurance
• Retirement plan with employer contribution
• Paid time off and holidays
• Professional development support
• Hybrid flexibility where feasible

Working Conditions

• Standard office environment with hybrid flexibility.
• Periods of higher workload during payroll deadlines and year-end processing.
• Responsible for secure handling of payroll and HR data in compliance with internal control standards.

Equal Employment Opportunity

The Indiana Conference of The United Methodist Church is an equal opportunity employer and is committed to fostering a workplace that reflects the diversity of the communities we serve.

Pay: $50,000.00 - $63,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Application Question(s):

• Do you have direct experience complying with filing federal, state and local laws and regulations as they relate to payroll?

Experience:

• Payroll: 2 years (Required)

Work Location: Hybrid remote in Carmel, IN 46280