Payroll Assistant

Job Summary

The Payroll Assistant supports the payroll function by ensuring accurate processing of employee salaries, attendance records, deductions, benefits, and statutory compliance. The role requires maintaining payroll data, assisting with payroll calculations, and responding to employee payroll-related queries in a timely and confidential manner.

Key Responsibilities

• Assist in preparing and processing monthly payroll for employees.
• Maintain accurate employee payroll records and update changes such as new hires, resignations, salary revisions, and deductions.
• Collect and verify attendance, overtime, leave, and timesheet data.
• Process payroll inputs including allowances, incentives, commissions, and deductions.
• Ensure payroll is processed in compliance with company policies and labor regulations.
• Support statutory compliance activities such as tax, insurance, pension, or social security contributions.
• Prepare payroll reports, salary statements, and reconciliation reports.
• Coordinate with HR and Finance departments regarding employee records and payroll updates.
• Respond to employee inquiries related to salaries, deductions, leave balances, and payslips.
• Maintain confidentiality of payroll and employee information.
• Assist during audits by providing payroll-related documentation and reports.

Required Qualifications

• Bachelor’s degree or diploma in Accounting, Finance, Human Resources, or related field.
• 1–3 years of experience in payroll or administrative support.
• Basic knowledge of payroll processes and labor regulations.
• Proficiency in MS Excel and payroll software/ERP systems.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good communication and organizational skills.

Work Location: In person