Payroll Clerk

Description:

Position Summary

The Payroll Clerk is solely responsible for the full preparation and processing of the company’s semi-monthly payroll, including all associated timekeeping, adjustments, and recordkeeping. Payroll accuracy, timeliness, and compliance are the primary focus of this role. When payroll tasks are complete, this position also provides light administrative support—such as filing and scanning—for the Accounts Receivable (AR) and bookkeeping departments as time allows. The ideal candidate is detail-oriented, dependable, and capable of working independently while maintaining confidentiality.

Essential Duties and Responsibilities

Primary Responsibilities – Payroll

• Independently process and submit timely and accurate semi-monthly payroll for all employees; presence is required during payroll processing days.
• Review and enter employee timecards, PTO, and attendance records.
• Maintain and update payroll data for new hires, terminations, rate changes, and leave adjustments.
• Process deductions, including benefits, garnishments, child support, and other withholdings.
• Reconcile payroll reports and submit for approval to the HR & Payroll Director.
• Respond to employee payroll inquiries with professionalism and accuracy.
• Ensure compliance with wage and hour laws and internal company policies.
• Prepare and distribute payroll reports to HR and accounting as needed.

Secondary Responsibilities – Administrative (as time allows)

• Scan and file payroll and AR documents, ensuring proper labeling and secure storage.
• Assist the bookkeeping department with organizing documents and light clerical tasks.
• Maintain confidential and accurate records, both digital and physical.
• Provide occasional phone support or general office assistance during absences or peak times.
• Complete special projects or tasks assigned by the HR & Payroll Director when available.

Requirements:

Education and Experience

• High school diploma or equivalent required; additional coursework in payroll, accounting, or bookkeeping is a plus.
• At least 1–2 years of payroll processing experience required.

Knowledge, Skills, and Abilities

• Solid understanding of payroll procedures, deductions, and confidentiality requirements.
• Strong attention to detail and accuracy.
• Organized and dependable with good time management skills.
• Comfortable working independently and prioritizing tasks effectively.
• Proficiency in Microsoft Excel, Outlook, and Word; prior experience with payroll software preferred.
• Professional communication skills, both written and verbal.
  

Work Environment & Schedule

• Office-based position with a part-time schedule (exact hours to be determined).
• Must be available on payroll processing days each pay period.
• Regular use of computers, scanning equipment, and standard office tools.
• May occasionally involve light lifting (up to 20 lbs.) for organizing or filing documents.
  

Confidentiality & Compliance

Because this role involves sensitive payroll and employee information, maintaining confidentiality is essential. All team members are expected to handle information with professionalism, and employment is contingent on passing a background check and signing a standard confidentiality agreement.

Equal Employment Opportunity (EEO)

Better Living is an equal opportunity employer and does not discriminate based on race, color, religion, gender, gender identity, sexual orientation, national origin, disability, veteran status, or any other legally protected status. We are committed to fostering an inclusive and respectful workplace.