Payroll Manager

Dental Depot - Payroll Manager

Department: Accounting Job Status: Full Time
FLSA Status: Exempt Reports To: Senior VP Of Accounting
Job Type: Regular Amount of Travel Required: None
Work Schedule: Varies Monday-Friday. Travel to various locations may be required and possible weekend/evenings hours. Positions Supervised: Payroll Administrator

Position Summary
The Payroll Manager will oversee and supervise the organizations' payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
Essential Functions
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Supervise and coach the Payroll Administrator
• Develop systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third-party payments)
• Coordinate timekeeping and payroll systems
• Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades
• Ensure compliance with federal, state (multi-state), and local wage and hour laws (FLSA, state overtime rules, final pay, etc.)
• Liaise with auditors and manage payroll tax audits
• Collaborate with Human Resources (HR), management, and accounting teams
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions
• Manage payroll workload to meet operational requirements
• Ensure payroll is processed in an accurate, compliant and timely manner
• Direct the preparation of payroll related documents
• Compile data from payroll sources
• Prepare relevant weekly, monthly, quarterly and year-end reports
• Prepare and review payroll account reconciliations
• Review and improve payroll policies and procedures
• Oversee the maintenance of current employee data systems
• Ensure all payroll information and records are maintained in accordance with statutory requirements
• Support all internal and external audits related to payroll
• Interpret new legislation impacting payroll
• Oversee end-to-end payroll processing for all employees, including hourly, salaries, exempt, non-exempt, and production-based compensation.
• Manage and resolve issues relating to payroll production
• Manage payroll for multiple states and legal entities, including varying tax and labor requirements.
• Review and approve payroll prior to submission, ensuring accuracy and completeness.
• Stay current on payroll related legislation and healthcare specific regulations.
• Oversee payroll tax filings, reconciliations, and audits (internal and external)
• Manage year end processes including W-2’s, 1095’s, and other required filings in a timely manner.
• Develop and maintain payroll SOP’s, controls, and documentation.
• Partner with HR on new hires, terminations, compensation changes, benefit deductions, and leave administration.
• Collaborate with Finance on payroll accounting, accruals, reconciliations, and budgeting.
• Support operations and practice leadership with payroll reporting and insights.
• Foster a culture of collaboration, accountability, confidentiality, and continuous improvement.

Skills & Abilities

Education: High School Graduate or General Education Degree (GED) required, bachelor's degree highly preferred.

Experience: 10+ years of payroll experience required Managerial/supervisory experience required

Computer Skills: Efficiently operates assigned computer software and other equipment.

Other Requirements:
Must have a valid driver’s license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes

Position Qualifications

• Adaptability - Ability to adapt to change in the workplace.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Technical Aptitude - Ability to comprehend complex technical topics and specialized information.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety.
• Accuracy - Ability to perform work accurately and thoroughly.
• Enthusiastic - Ability to bring energy to the performance of a task.
• Friendly - Ability to exhibit a cheerful, positive, and optimistic demeanor toward others.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Energetic - Ability to work at a sustained pace and produce quality work.

Physical Demands
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands Lift/Carry
Stand C 10 lbs or less F
Walk C 11-20 lbs or less F
Sit C 21-50 lbs or less F
Manually Manipulate C
Reach Outward C Push/Pull
Reach Above Shoulder F 12 lbs or less F
Climb O 13-39 lbs or less F
Crawl O 26-40 lbs or less F
Squat or Kneel O
Bend O
Grasp C
Speak C

Other Physical Requirements
Vision (Near)

Work Environment
While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job.

Printed Name:
Employee Signature: Date:
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.