Payroll Officer

Job Summary

The Payroll Officer is responsible for managing the end-to-end payroll process for employees, ensuring accurate and timely salary payments in compliance with company policies, labor regulations, and financial controls. The role includes payroll preparation, overtime calculation, deductions, employee benefits administration, and coordination with HR and Finance departments.

Key Responsibilities

Payroll Processing

• Prepare and process monthly payroll for employees, ensuring accuracy in salary, allowances, overtime, and deductions.
• Verify attendance records, overtime sheets, and leave balances prior to payroll processing.

Payroll Data Management

• Maintain accurate payroll records including salary structures, allowances, deductions, and benefits.
• Update employee payroll data such as promotions, increments, bonuses, and adjustments.

Attendance & Overtime Verification

• Coordinate with HR and departments to verify attendance reports, overtime approvals, and shift records.
• Ensure proper calculation of overtime in accordance with company policy.

Statutory Compliance

• Ensure payroll compliance with labor regulations and statutory requirements.
• Prepare payroll-related reports required for internal and external audits.

Salary Disbursement

• Prepare bank transfer files, salary sheets, and payment reports.
• Coordinate with Finance for timely salary disbursement.

Payroll Reconciliation

• Reconcile payroll accounts and ensure accurate recording in the accounting system.
• Investigate and resolve payroll discrepancies.

Employee Support

• Respond to employee inquiries related to salary, deductions, and payroll calculations.
• Provide payslips and payroll-related documentation.

Reporting

• Generate payroll reports such as salary summaries, overtime reports, and payroll cost analysis for management.

Record Keeping

• Maintain proper documentation of payroll files, approvals, and related records for audit and compliance purposes.

Key Requirements

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

Experience

• Minimum 5 years of experience in payroll administration, preferably within a trading, contracting, or construction company environment.

Technical Skills

• Strong knowledge of payroll systems and ERP software.
• Advanced proficiency in Microsoft Excel (formulas, data validation, payroll calculations).
• Familiarity with attendance management systems.

Knowledge

• Good understanding of payroll processes including overtime, allowances, deductions, and end-of-service calculations.
• Knowledge of labor laws and payroll compliance requirements.

Competencies

• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Confidentiality and integrity when handling payroll information.
• Good communication and coordination skills.

Preferred Qualifications

• Experience managing payroll for large workforce environments.
• Experience handling payroll for blue-collar and white-collar employees.
• Experience with ERP systems used in trading or contracting companies.

Job Type: Full-time

Application Question(s):

• How soon you can join?
• How much is your salary expectation?

Work Location: In person