Payroll Specialist

Pay: $21.25 - $26.25

Department: Human Resources
Reports To: Chief Administrative Officer
FLSA Status: Non‑Exempt

About the Role

Are you a detail‑driven payroll professional who thrives on accuracy, deadlines, and making sure people are paid right and on time? Join our Human Resources team as a Payroll Specialist, where you’ll play a critical role in supporting our employees and advancing our mission of service and inclusion.

In this role, you’ll manage and process multi‑state payrolls, ensure compliance with tax and employment regulations, and serve as a trusted partner across HR, Finance, and Leadership. If you love combining numbers, systems, and people skills—and take pride in confidentiality and precision—this could be the perfect fit.

What You’ll Do

As a Payroll Specialist, you will:

• Process and review semi‑monthly, multi‑state payrolls with accuracy and timeliness
• Ensure payroll cycles comply with all federal, state, and local regulations
• Manage payroll data in Paycor, including employee records, schedules, deductions, and benefits
• Partner closely with HR and Finance to ensure accurate timecard processing and reporting
• Process garnishments, wage assignments, and wage verifications in compliance with legal requirements
• Audit payroll and timekeeping records and resolve discrepancies
• Prepare final paychecks for terminated employees
• Generate recurring and ad hoc payroll reports
• Assist with off‑cycle payments, adjustments, refunds, and direct deposit reissues
• Support monthly audits between payroll and accounting systems
• Maintain the highest level of confidentiality, professionalism, and accuracy
• Complete all required training and education in a timely manner
• Take on additional responsibilities as needed to support the team

What We’re Looking For

Education & Experience

• Associate degree or certificate in Accounting, Finance, or a related field, or equivalent payroll experience
• Experience processing multi‑state payrolls
• Strong understanding of payroll laws, tax regulations, and compliance
• Prior clerical or office support experience
• Certified Payroll Professional (CPP) or Paycor certification a plus

Technical Skills

• Paycor payroll expertise strongly preferred
• Proficiency in Microsoft Excel, Word, Outlook, and Teams
• Experience with HRIS, payroll systems, and database management

Professional Skills

• Exceptional attention to detail and problem‑solving abilities
• Ability to multitask, manage deadlines, and work with urgency
• Strong written, verbal, and interpersonal communication skills
• Ability to work both independently and collaboratively
• Open to feedback, flexible, and highly organized

Our Values & Culture

We are committed to respecting and advocating for the rights and dignity of people with developmental disabilities. Knowledge of Job One programs and services is a plus, but a mission‑driven mindset and commitment to inclusion are essential.

Additional Requirements

• Willingness to travel on company business using a personal or company vehicle
• Ability to pass a background check, pre‑employment screening, and drug test

Work Environment

• Office setting with occasional travel to Job One work sites

Why Join Us?

• Meaningful work that directly supports people and programs
• Collaborative, supportive team environment
• Opportunity to grow your payroll expertise within a mission‑driven organization
• A workplace that values professionalism, respect, and teamwork

Ready to bring your payroll expertise to a role that truly makes an impact?
Apply today and help ensure our employees are paid accurately, on time, and with care.

We’re committed to building a team that reflects a wide range of backgrounds, perspectives, and skills. Job One is proud to be an Equal Opportunity Employer/Affirmative Action Employer. We welcome applicants of all races, colors, religions, genders, sexual orientations, gender identities, national origins, ages, disabilities, and veteran statuses. If you’re excited about this role but don’t meet every requirement, we encourage you to apply, we’d love to hear from you!

Job Type: Full-time

Pay: $21.25 - $26.25 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person