Payroll Trainee

JobID: 851

Position Type:
Secretarial/Clerical/Payroll

Date Posted:
4/10/2026

Location:
Central Office

Reports To:Finance Director
FLSA Status Non-Exempt
Primary Function:
Assures the smooth and efficient operation of a well-organized payroll office in a friendly and professional manner. Maintains accurate and updated records necessary for prompt and accurate handling of all payroll matters and local, state and federal reporting.
Requirements:
Educational Level: High School Diploma required; Associate's or Bachelor's degree in Accounting, Business, or a related field preferred. Prior experience in payroll processing is preferred, including experience supporting payroll operations for an organization with 50 or more employees. Knowledge of general office practices and governmental accounting is also preferred.
Proficiency Skills: Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.
Personal Skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.
Proficiency in Microsoft office and Excel is required.
Salary: CCSS Classified Salary Schedule A14, 12 months $17.23 to $27.60 depending on experience. Steps on the classified salary schedule are awarded based on verifiable full-time experience, as documented on employer letterhead, which includes dates of employment, job title, and duties. Salary schedule link: https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/2545/CCSD/5850659/FY26_CLASSIFIED_SCHEDULE.pdf
GENERAL
1.Maintains a pattern of prompt and regular attendance. Number of annual absences to date:
2.Ensures primary workstation and responsibilities are covered at all times during the working day.
3.Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
4.Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
5.Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
6.Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
7.Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
8.Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
9.Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
10.Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
11.Demonstrates appropriate verbal, written and telephone communication skills.
12.Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor as requested.
13.Demonstrates accurate and consistent proof reading skills.
14.Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
15.Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive and smoothly run office.
16.Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
17.Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
18.Maintains confidentiality of sensitive information and material; adheres to chain of command.
19.Maintains a professional appearance as appropriate for job responsibilities.
20.Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient office.
21.Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
22.Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
23.Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls to a minimum during work hours.
24.Training under the supervision of the payroll officer in all payroll functions.
25.Calculates and reconciles all payrolls.
26.Prints, sorts and distributes all payroll checks.
27.Assists employees with payroll and retirement questions.
28.Prepares and reports all quarterly and annually state, federal, and other agency returns such as taxes, TRS, W2, 941, etc.
29.Works with school payroll personnel to ensure proper crediting of timesheets and overtime.
30.Calculates and processes deduction payments to appropriate vendors. Garnishments
31.Oversees the maintenance of payroll files.
32.Preforms all duties in a timely and accurate manner.
33.Demonstrates loyalty to the school, school system and administrators.
34.Enhances the climate of the building and the morale of colleagues.
35.Performs all other duties that may be assigned and or as requested