Personal Administrative Assistant

Personal Administrative Assistant

Company: MB Capital Solutions

Location: Turnersville, NJ

Compensation: $18-22/hour

Hours: 25-35 per week

About Us

MB Capital Solutions delivers extraordinary value to small business owners and real estate investors. We empower our clients to secure unsecured capital, enabling them to seize opportunities with confidence and achieve long-term growth.

We are seeking a highly organized and proactive Personal Administrative Assistant to directly support the owner of the business and leadership team. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment, takes initiative, and enjoys contributing to a dynamic team.

Key ResponsibilitiesAdministrative Support

• Manage and organize email inboxes; respond promptly to referrals and lead inquiries
• Oversee daily tasks from email, Slack, and text communications
• Manage owner’s calendar, availability & scheduling
• Print and organize weekly credit evaluations and advisor sheets
• Maintain office supplies and keep the kitchen/office space organized
• Coordinate weekly lunch plans
• Process office rent and miscellaneous bill payments
• Scan and distribute meeting notes to appropriate team members
• Upload monthly bank and credit card statements for the bookkeeper

Team Coordination

• Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews
• Track PTO, manage employee day-off requests
• Organize birthdays, anniversaries, and milestone gifts
• Collect and document quarterly goals and team surveys
• Plan team events (virtual happy hours, sales outings, and charity initiatives)
• Coordinate quarterly team votes and engagement initiatives

Recruitment Support

• Post job openings, manage Indeed applications.screen resumes
• Screen resumes and coordinate interviews
• Assist with hiring decisions
• Facilitate onboarding including background checks, paperwork, and training schedules

Marketing and Event Support

• Maintain inventory of marketing materials; design and order new items as needed
• Design/order new marketing items as needed
• Prepare materials for webinars and live events
• Organize and manage holiday gifts/cards for clients and partners

Errands and Miscellaneous

• Pick up mail, packages, lunches, and supplies as needed
• Ensure the office remains stocked, organized, and operating efficiently

Qualifications

• Proven experience as an executive assistant, administrative assistant, or similar role
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in email platforms, Slack, Microsoft Office, Excel, and Powerpoint
• Quickbooks, accounting software, and ADP payroll experience a plus
• Resourceful, positive, proactive, and team-oriented mindset
• High level of discretion and professionalism

Perks

• Collaborative and supportive team culture
• Flexible schedule within business needs
• Opportunities for professional growth
• Exposure to real estate investing and business finance
• Direct mentorship from leadership

Ready to Join Our Team?

If you’re passionate about organization, thrive in fast-paced environments, and want to make a meaningful impact in a growing company, we’d love to hear from you.

Apply today and grow with us!

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 25 – 35 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person