Personal Assistant

Position Purpose

The Personal Assistant to the CEO provides high-level administrative, organizational, and strategic support to ensure the CEO’s office operates smoothly and efficiently. The role requires exceptional professionalism, discretion, and attention to detail, acting as a trusted partner to the CEO in managing priorities, communications, and business commitments.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle correspondence, reports, and presentations on behalf of the CEO.
• Prioritize and screen calls, visitors, and requests for the CEO’s attention.

Communication & Liaison

• Act as the first point of contact for the CEO with internal teams and external stakeholders.
• Draft, edit, and proofread documents, reports, and presentations.
• Maintain strict confidentiality and represent the CEO’s office with professionalism.

Project & Task Coordination

• Monitor key projects, deadlines, and deliverables for the CEO.
• Conduct research, compile information, and prepare executive summaries.
• Coordinate with departments to ensure timely submission of required reports.

Administrative Management

• Organize travel itineraries, visas, accommodation, and logistics.
• Maintain structured filing systems (digital and physical).
• Process expense reports and manage budgets related to the CEO’s office.

Strategic Support

• Anticipate the CEO’s needs and proactively provide solutions.
• Ensure optimal use of the CEO’s time by prioritizing and streamlining tasks.
• Support board meetings and executive sessions with accurate documentation.

Qualifications & Skills

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years’ proven experience as a Personal Assistant or Executive Assistant at C-suite level.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and collaboration tools.
• High level of discretion, integrity, and professionalism.
• Ability to work in a fast-paced, dynamic environment with changing priorities.

Preferred Profile

• Previous experience supporting CEOs or senior executives in multinational or high-growth companies.
• Strong business acumen and ability to handle sensitive and confidential matters.
• Proactive, detail-oriented, and solution-focused professional.