Personal Assistant

Role Overview:

As the Personal Assistant to C-Level Executive, the role will provide high-level administrative support, ensuring seamless management of both professional and personal responsibilities. The role will act as a trusted liaison and first point of contact, managing communication, calendars, and travel arrangements with a high degree of professionalism, confidentiality, and discretion. This role requires excellent organizational skills, the ability to handle multiple priorities, and a proactive approach to anticipating needs.

Key Responsibilities:

Calendar and Meeting Management:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Organize and coordinate internal and external meetings, conferences, and events, ensuring all logistics are handled efficiently.

Communication and Correspondence:

• Act as the first point of contact for callers, managing personal emails and phone calls by responding, passing on messages, or highlighting them for the Executive's attention.

Travel Coordination:

• Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and visa processing.
• Handle last-minute changes and troubleshoot issues related to travel plans.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality.
• Maintain confidentiality of all records, documents, and communications.

Personal Coordination:

• Assist with personal tasks for the executive, such as coordinating family travel, personal appointments, and other ad-hoc requests.
• Manage personal calendars and tasks, ensuring a seamless balance between professional and personal commitments.

Required Qualifications:

• At least 5 years of experience as a Personal Assistant or in a similar role supporting C-suite executives.
• Exceptional organizational skills, with the ability to multitask and prioritize in a fast-paced, dynamic environment.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Proven ability to work independently, exercise sound judgment, and take initiative while maintaining discretion.
• Superior organizational and multitasking abilities, with meticulous attention to detail.
• Experience managing complex calendars, travel logistics, and personal household management.
• Adaptable and flexible, able to handle both personal and professional matters with equal attention.
• Willingness to work flexible hours and be available to support the executive outside standard business hours when needed.

Key Competencies:

• Organizational Skills: Ability to efficiently manage complex calendars & travel arrangements.
• Communication: Strong communication skills; acts as a professional first point of contact.
• Confidentiality: Maintains strict discretion when handling sensitive and personal information.
• Multitasking & Prioritization: Capable of juggling multiple tasks in a fast-paced environment.
• Proactivity: Anticipates needs and takes initiative without constant supervision.
• Flexibility: Adaptable to changing schedules & able to work outside regular hours.
• Problem-Solving: Handles last-minute changes and resolves travel or scheduling issues.
• Personal Coordination : Skilled in balancing professional and personal tasks.
• Independence: Works well independently with sound judgment and reliability.