Personal Assistant

Legal PA

Abu Dhabi

23,000 AED per month

My client, a leading Global Law Firm are looking for an experienced PA to join their team.

Key Duties

• Ensure all documents are up to date - Frameworks, ROIs, Terms of Engagement, SLAs and any other standard engagement documents
• Check that the information has also been updated to the client folder
• Apply client/matter exception rates as set out in the framework agreement/latest rate review letter via exception rates tool and check the same are reflected on the system
• Create a first draft of any new framework agreement/ROIs on behalf of fee earners as standard part of file opening task
• Run conflicts, collate KYC, submit to CCU via Intapp Intake
• Ensuring emails, correspondence, documents, etc. are filed to the appropriate client/matter folders
• Close matters when matter is concluded by liaising with Billing Assistant to ensure no outstanding WIP, no outstanding fees, all funds returned to client, etc.
• Preparing files for archiving.
• Produce PowerPoint, Excel spreadsheet and Word documents as requested
• Prepare and amend documents on behalf of fee earners
• Manage fee earners inbox whilst they are on holidays
• Recording business cards to InterAction on behalf of fee earners
• Review temporary time, obtain relevant client/matter number and close time each week
• Add time for fee earners' holidays onto Intapp Intake
• Client focussed with regular meetings with fee earners to discuss outstanding actions and priorities
• Photocopying, printing and scanning as and when required
• Providing comprehensive administrative support to fee earners; ensuring compliance with legal, firm wide and practice group specific policies and procedures
• Other ad hoc support as required
• Liaising with Billing administrator, as necessary
• Create matters on various client portals for billing purposes and then submit invoices on client specific portals.
• Receiving, checking and forwarding all third-party costs, providing the correct description and file matter numbers
• Liaise with billing assistants and credit controllers to ensure efficient service delivery to clients
• Update fee estimates on elite
• Support on rate review ensure rates are set at client level if in framework agreement and at matter level if different in ROI
• Close matters with zero balances on elite dealing with any client balances as part of the closure process
• Ensuring disbursement invoices have the correct/matter name on imanage
• Check the spreadsheet on Insite to see if any invoices are sitting with fee earners
• Check the unallocated monies spreadsheet to see if any sums are awaiting allocation for fee earners

Apply today for immediate consideration!