Personal Assistant

Key Responsibilities

Executive Support

• Manage the calendar, appointments, meetings, and travel arrangements.
• Act as the primary point of contact between the Senior leader and internal/external stakeholders.
• Prepare agendas, briefing notes, presentations, and meeting packs for board and executive meetings.
• Record, transcribe, and circulate meeting minutes with follow-up action tracking.

Communication & Coordination

• Screen, handle, and prioritize emails, calls, and correspondence on behalf of the Senior Leader.
• Draft professional emails, letters, reports, and official communication.
• Coordinate with board members, senior management, government entities, and business partners.
• Liaise with HR, Finance, Legal, and Operations teams

Confidentiality & Governance

• Handle sensitive and confidential information with utmost discretion.
• Maintain organized records of contracts, legal documents, approvals, and board resolutions.
• Support compliance with company policies, governance standards, and UAE business protocols.

Travel & Logistics

• Arrange domestic and international travel, visas, hotels, and itineraries .
• Manage expense claims and travel documentation in coordination with finance.

Office & Administrative Management

• Ensure smooth day-to-day functioning
• Maintain filing systems (digital and physical).
• Coordinate special projects, events, and executive initiatives as assigned.