Personal Assistant

Job Overview
We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role involves managing schedules, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive attitude to help streamline daily activities and enhance productivity. This paid position offers an exciting opportunity to be an integral part of a vibrant professional environment where your skills make a real impact.

Responsibilities

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and travel arrangements efficiently.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and handling correspondence with professionalism.
• Coordinate projects and events from planning stages through execution, ensuring deadlines are met and all details are handled meticulously.
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.
• Handle multi-line phone systems with excellent phone etiquette, screen calls, take messages, and direct inquiries appropriately.
• Assist with client and customer service responsibilities at the front desk or reception area, creating a welcoming environment for visitors and callers.
• Support administrative functions including filing, photocopying, faxing, and managing office supplies to ensure operational efficiency.

Requirements

• Proven experience as a personal assistant or in an administrative support role with strong office management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong typing skills combined with transcription and proofreading abilities for accurate document preparation.
• Experience with bookkeeping software such as QuickBooks and familiarity with basic bookkeeping procedures.
• Exceptional communication skills including phone etiquette and professional interpersonal interactions.
• Ability to handle multiple projects simultaneously while maintaining attention to detail.
• Prior experience working with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar is preferred. Join us in this rewarding role where your organizational talents will keep our operations running smoothly! We value dedicated professionals who thrive on multitasking, problem-solving, and delivering exceptional support in a vibrant office setting. This paid opportunity is perfect for individuals eager to grow their career while making a meaningful difference every day!

Pay: $21.00 - $25.00 per hour

Work Location: In person