Personal Assistant

JRN#2437

A busy private Bay Area Peninsula-based family is seeking a highly capable and sophisticated Personal Assistant to support the principal across all personal matters, ensuring seamless day-to-day operations and anticipating needs with discretion, organization, and efficiency. This role blends high-level coordination with hands-on support, from managing schedules and travel to personal shopping and event planning. The PA acts as a trusted gatekeeper and partner, working closely with household staff and vendors to create a smooth and structured environment for the principal.

Key Responsibilities

• Assist with the principal’s calendar, contacts, and scheduling.
• Support coordination, including travel logistics, flights, accommodations, reservations, and on-the-ground support.
• Handle wardrobe management, personal shopping, online orders, returns, and special requests.
• Oversee gifting, including sourcing, purchasing, and managing family gift lists.
• Assist with planning and executing personal events, dinners, and gatherings in collaboration with chefs, caterers, and staff.
• Support day-to-day needs, including errands, reservations, and logistical arrangements.
• Collaborate with household staff, estate managers, and vendors to ensure seamless operations.
• Maintain confidentiality while managing sensitive personal and professional matters.
• Accompany principal on trips and events as needed, ensuring all details are managed.

Qualifications

• 7–15 years of experience as a Personal Assistant supporting UHNW or high-profile principals.
• Exceptional organizational, time management, and communication skills.
• Strong judgment, discretion, and ability to manage confidential information.
• Proactive problem-solver with ability to anticipate needs.
• Flexible and adaptable to changing schedules, with ability to travel as required.
• Tech-savvy, with proficiency in managing calendars, contacts, and online systems.
• Professional demeanor with the ability to collaborate well in a team.
• Ability to work as a member of a team.
• Must have a clean background and driving record, and excellent references.

*ONLY CONSIDERING BAY AREA CANDIDATES

Schedule: 5 days per week (with some weekend coverage)

Comp: 150-200K (hourly + OT) + benefits + 401K (with match), PTO + annual bonus

Location: Palo Alto, CA