Personal Assistant and Light Property Management

Overview
We are seeking a dynamic and highly organized Personal Assistant with light property management responsibilities to support our executive team. This role offers an exciting opportunity to combine administrative excellence with light oversight of residential or commercial properties. You will play a vital part in ensuring smooth daily operations, managing schedules, coordinating projects, and maintaining property upkeep. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. This paid position is perfect for someone eager to develop their administrative and property management expertise while contributing to a professional and energetic team.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, email correspondence, and meeting coordination using tools like Microsoft Outlook Calendar and Google Workspace.
• Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills.
• Assist with event planning for corporate or personal functions, including logistics, vendor coordination, and on-site support.
• Perform light property management tasks such as scheduling maintenance, overseeing repairs, and conducting routine inspections to ensure properties are well-maintained.
• Support project coordination efforts by organizing documents, proofreading reports, transcribing notes, and maintaining organized filing systems.
• Conduct office management duties such as front desk reception, filing, answering phones, and managing office supplies to ensure a productive work environment.

Qualifications

• Proven experience as a personal assistant or administrative professional with at least one year of office experience.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Experience with bookkeeping software like QuickBooks and basic knowledge of light property management tasks preferred.
• Excellent typing speed, proofreading abilities, and transcription skills for document preparation.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Familiarity with multi-line phone systems, data entry procedures, filing systems, and office equipment such as scanners and printers. This role offers the chance to develop valuable skills in administrative support combined with light property oversight—all within a supportive company culture committed to your growth and success.

Pay: $30.00 per hour

Work Location: In person