Personal Assistant to Director

We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Investment Director in managing daily operations, administrative tasks, and professional engagements. The ideal candidate will thrive in a fast-paced environment, handling confidential information with utmost professionalism while ensuring seamless coordination of schedules, communications, and travel. This role is critical in enabling the Director to focus on high-level investment strategies and decision-making within our Riyadh-based holding company.

About the Role

The Personal Assistant will support the Investment Director in various administrative and operational tasks, ensuring efficient management of the Director's schedule and responsibilities.

Responsibilities

• Manage the Investment Director's calendar, including scheduling meetings, appointments, and events, while prioritizing conflicting demands and coordinating with internal and external stakeholders.
• Handle all correspondence, including emails, phone calls, and written communications, drafting responses on behalf of the Director when appropriate.
• Arrange domestic and international travel, including flights, accommodations, visas, and itineraries, ensuring cost-effectiveness and compliance with company policies.
• Prepare and organize documents, reports, presentations, and meeting materials, often involving sensitive investment data.
• Conduct basic research on investment opportunities, market trends, or potential partners as requested, summarizing findings for quick review.
• Coordinate with other departments, such as finance, legal, and operations, to facilitate information flow and project follow-ups.
• Manage personal errands and administrative tasks for the Director, including expense tracking, invoice processing, and maintaining confidential files.
• Assist in event planning, such as investor meetings, conferences, or networking events in Riyadh and beyond.
• Provide on-call support outside regular hours for urgent matters, demonstrating flexibility in a dynamic work environment.
• Ensure compliance with company protocols, cultural sensitivities in Saudi Arabia, and data privacy standards.

Qualifications

• Education: Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Experience: At least 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably in finance, investments, or a corporate setting.

Required Skills

• Exceptional organizational and time-management abilities, with a proven track record of multitasking under pressure.
• Strong communication skills, both written and verbal, with fluency in English and Arabic (mandatory for effective local and international interactions).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Google Workspace or project management software (e.g., Asana, Trello).
• High level of discretion and integrity when handling confidential information.
• Ability to anticipate needs, solve problems independently, and adapt to changing priorities.
• Cultural awareness and professionalism suitable for a Riyadh-based role, including understanding of local business etiquette.

Preferred Skills

• Fluency in English and Arabic: Both spoken and written, to manage communications with diverse stakeholders in Riyadh and globally.
• Minimum 3 Years of Relevant Experience: In an administrative or assistant role, demonstrating reliability and efficiency.
• Valid Work Authorization in Saudi Arabia: Including eligibility for Saudization compliance if applicable.
• Strong Proficiency in Microsoft Office: Particularly Excel and Outlook for daily task management.
• Availability for Flexible Hours: Including occasional evenings or weekends to support the Director's schedule.