Personal Assistant to Senior Executive

Personal Assistant to Senior Executive

Midtown Manhattan I Onsite | 5 Days per Week

A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.

Compensation

$90,000–$110,000 base salary (DOE) + discretionary bonus

Schedule

Standard hours are 9:00 AM–5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.

Position Overview

This role requires a polished, experienced administrative professional with a “no task is too big or too small” mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.

A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy—comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.

Key Responsibilities

• Manage complex personal and professional calendars, appointments, and meetings
• Serve as a gatekeeper, prioritizing and managing competing demands
• Coordinate personal errands and special requests
• Purchase and distribute thoughtful gifts for personal and professional networks
• Create detailed domestic and international travel itineraries for family vacations
• Coordinate logistics for extended family travel
• Schedule and organize college tours
• Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
• Provide administrative and strategic support for charitable initiatives
• Assist with fundraising efforts and event coordination
• Track donor communications and maintain organized records
• Assist in planning and executing personal and professional events
• Coordinate vendors, venues, guest lists, and event logistics
• Design invitations and event materials (experience with Canva or similar design tools is a plus)
• Contribute a creative perspective to event experiences and presentation

Qualifications

• Bachelor’s degree required
• Proven experience supporting senior executives or high-level principals
• Exceptional organizational and time management skills
• Strong discretion and demonstrated ability to handle confidential information
• High emotional intelligence and sound judgment
• Ability to anticipate needs and problem-solve independently
• Flexible, service-oriented mindset
• Experience in event planning and/or graphic design preferred
• Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus

Ideal Candidate Profile

• Detail-oriented and highly resourceful
• Calm under pressure and adaptable to shifting priorities
• Professional, polished, and personable
• Committed to excellence and high standards
• Thrives in a fast-paced, high-expectation environment