Personal Assistant to the CEO

We are seeking a highly organized Personal Assistant to support the CEO of a growing real estate company. The ideal candidate will be efficient, reliable, and able to handle fast-paced responsibilities with discretion and professionalism. This role requires full-time availability with flexibility to attend to the CEO’s needs as they arise.

Key Responsibilities

• Manage the CEO’s daily schedule, appointments, and calendar coordination
• Organize meetings, prepare agendas, and take minutes when required
• Handle business correspondence (emails, calls, messages) on behalf of the CEO
• Arrange travel, accommodation, and logistics
• Maintain confidential files, contracts, and real estate documents
• Coordinate with internal departments, clients, and partners
• Follow up on pending tasks, deadlines, and business initiatives
• Assist with presentations, reports, and proposals
• Handle personal errands and ad-hoc tasks as assigned
• Ensure smooth daily workflow and support CEO in decision-making tasks

Requirements (High Priority)

• Valid UAE driving license (mandatory)
• Own car (preferred)
• Ability to work full-time with flexible timing based on CEO requirements

Other Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience is a plus)
• Strong communication skills (English required; Arabic is an advantage)
• Excellent organizational and multitasking abilities
• Proficient in MS Office, email management, and digital scheduling tools
• Ability to work under pressure and maintain confidentiality
• Professional appearance, attitude, and work ethics

Key Skills

• Time management
• Communication & coordination
• Problem-solving
• Attention to detail
• Discretion & confidentiality
• Initiative and follow-through

Job Type: Full-time

Application Question(s):

• Have you worked in a real estate company before? If yes, what was your role?
• Have you ever handled documents like MOUs, tenancy contracts, title deeds, or Form A/B/F?
• Do you have experience coordinating with property developers, landlords, or investors?
• Are you familiar with Ejari, RERA forms, and basic Dubai real estate procedures?
• Can you follow up with clients, brokers, or agencies on behalf of the CEO?
• Have you ever assisted in preparing presentations, proposals, or reports for property deals?
• Have you managed confidential documents or client information in real estate transactions?