Personal Assistant to the Director

Personal Assistant to Executive Director

Aloha Behavioral Consultants – Ogden, UT

Full-Time | $40,000 – $55,000 DOE

Aloha Behavioral Consultants is a state-licensed integrated behavioral health organization providing primary care, psychiatry, and therapy services to individuals of all ages. We are seeking a highly organized, proactive Personal Assistant to directly support the Executive Director.

This role is designed to remove operational, administrative, and scheduling burdens from executive leadership. The right candidate is detail-driven, solution-oriented, and capable of identifying issues before they become problems.

Position Overview

The Personal Assistant works directly with the Executive Director to manage daily priorities, maintain compliance tracking systems, and ensure smooth administrative operations. This role requires discretion, initiative, and strong follow-through. This position includes both executive support and limited professional/personal scheduling assistance.

Key Responsibilities

Executive Support

• Manage and optimize the Executive Director’s calendar and scheduling
• Coordinate meetings, deadlines, and task tracking
• Organize priorities and ensure delegated tasks are completed
• Assist with professional and limited personal scheduling as appropriate
• Protect executive time and reduce administrative burden

Operational & Compliance Support

• Assist with biweekly payroll preparation and timesheet monitoring
• Employee onboarding and other HR responsibilities
• Maintain provider credentialing (CAQH management, re-attestations, renewals)
• Conduct monthly federal exclusion checks (LEIE & SAM.gov)
• Monitor provider license, DEA, and malpractice insurance expirations
• Maintain HR compliance documentation and employee personnel files
• Track vendor invoices and renewal timelines
• Assist with annual audit preparation and documentation management

Qualifications

• Prior administrative or executive support experience preferred
• Strong organizational and time management skills
• Ability to manage confidential information with discretion
• Detail-oriented with strong follow-through
• Comfortable working in a healthcare and regulatory environment
• Proficient in Microsoft Office and administrative systems
• Self-directed and capable of anticipating needs

What We’re Looking For

We are seeking someone who:

• Identifies problems early and takes initiative to resolve them
• Thrives in structured, fast-paced environments
• Communicates clearly and professionally
• Values accountability and ownership
• Is dependable and steady under pressure

Compensation & Benefits

• $40,000 – $55,000 annually, depending on experience
• Formal performance review at 90 days
• Medical, Vision, and Dental Insurance (employer contribution provided)
• Paid Time Off including holidays (PTO increases annually)
• 401(k) retirement plan with company match

Pay: $19.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Besides the requirements of the position, why would you want to work at Aloha? Non responses will not be considered for this position.

Experience:

• Medical administrative support: 2 years (Preferred)

Work Location: In person