Personal Secretary

Job Description:

At Holistic Legacy accounting LLC, secretaries help keep our business operations running efficiently, and we currently need someone to take on this challenging role. We’re seeking an exceptionally detail-oriented and personable secretary to work full-time in our fast-paced office. The ideal candidate will bring resourcefulness, organization, and superb communication skills to the role. This person should have experience working in an office, supporting co-workers and clients in various administrative tasks. With a knack for keeping cool under pressure and juggling complex schedules and projects, the secretary will be relied on to help grow our business.

Objectives of this role

• Optimize business operations and oversee office supplies, equipment, and processes
• Ensure successful workflows, schedules, communications, and office environment on a daily basis
• Manage external vendors and resources, nurture client relationships, and ensure that best practices are upheld
• Perform a variety of clerical duties, such as responding to calls, emails, and requests
• Determine which issues require immediate attention, and communicate to leadership any deviations from standard operating procedures

Responsibilities

• Open the office daily, greet visitors, answer and redirect phone calls, and manage email, regular mail, shipments, photocopying, and fax correspondence
• Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate non-disclosure agreements (NDAs)
• Assist staff members with coordination of schedules, appointments, daily operational tasks, and travel arrangements
• Establish and maintain record-keeping system for files, contacts, and employee directory
• Oversee office equipment and supplies, and initiate requisitions to replenish inventory
• Assist junior staff members with onboarding

Required skills and qualifications

• Proven success in a secretarial role
• Exceptional written and verbal communication skills
• Ability to multitask and manage time wisely
• High school diploma or equivalent (Only Female apply)

Preferred skills and qualifications

• Bachelor’s degree or equivalent (Only Female apply)
• Experience in an administrative role
• Ability to effectively handle budgets and expenses
• Experience in refining and developing processes (Only Female apply)

Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month

Ability to commute/relocate:

• Ajman: Reliably commute or planning to relocate before starting work (Required)

Experience:

• secretary: 1 year (Required)