Personnel Assistant II

By blending human resources support with travel management expertise, this position contributes to organizational efficiency and employee satisfaction. In this position, one may perform tasks beyond routine clerical such as random and full squadron drug screening and new hire orientation, monitoring/tracking internal employee changes (transfers, leave of absences, changes in job classifications), responding to routine questions on policy and procedures, and providing reports on employee turnover and time and attendance. This assistant may be asked to evaluate and consolidate information from various sources under short deadlines and report on program employment statistics (retention, turnover, etc.).

Job Duties & Responsibilities:

• Greeting all visitors warmly and professionally, providing courteous assistance to ensure a positive first impression.

• Present a professional appearance at all times.

• Coordinates travel arrangements for all squadrons.

• Schedules hotel, flight, and car rentals and prepare itineraries.

• Interact with staff, clients, and various vendors to obtain the best travel deals and ensure that all travel needs are met efficiently and within budget.

• Maintain accurate records of travel expenses and report accordingly.

• Ensure employees’ data concerns are addressed and resolved timely to include:

o Re-setting of passwords

o Submitting data requests for login credentials

o Entering workflows

o Temp Pay forms and Military Pay Differential

o Adders – Adding and removing to UKG earnings.

• Inputs and updates information in databases and spreadsheets

• Runs reports and provide program data to leadership.

o Earnings Report

o Pre-Check Detail

o Adder Reports

o Seniority Rosters

o Prepares scheduled and ad hoc reports, including CDRL, manning, and charge code reports, for Corporate functional areas, such as Finance, Accounting, Contracts, Procurement, and Business Development.

• Manually and electronically correlates data from multiple locations, personnel, databases, and programs.

• Manually or electronically produces or distributes information or data in support of the program.

• Assists in onboarding new hires, transfers, and new hire orientation and supports site processing needs.

• Assists with scheduling physicals, hearing tests, and administering drug screens.

• Assists with monitoring completion of compliance training as a POC and may assign training as needed.

• Assists with the request for required documentation, collection, scanning, and filing as needed.

• Assist in updating/replacing onsite poster board for labor law compliance.

• Works closely with business advisories and PMO staff to provide program-specific transactional support.

• Ensure all employees are treated equally, regardless of gender, ethnic background, or disability.

Other or Additional Responsibilities:

• Performs other duties and assignments as required.

Knowledge & Skills:

• Strong written and oral communication skills

• Excellent public speaking, training, and email writing skills

• Proficiency in Microsoft Office Suite, HRIS and travel management software.

• Proficient in EXCEL, to include pivot tables and formulas

Experience & Education:

• High School Diploma or equivalent.

• 1-3 Years experience in clerical functions.

• General knowledge of personnel clerical tasks, including working within timesheets, reporting, HRIS, and human capital systems.

• Basic knowledge and understanding of human resources and genuine interest in related fields.

• Experience in defense contracting is preferred.

Physical Requirements / Working Environment:

• Sedentary work.

• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.

• The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

• Must be able to meet the program shift schedules. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

What We Bring:

• At V2X we strive to be market competitive in our total reward offerings.

• The successful candidate’s starting pay will be based on, but not limited to, their job-related skills, experience, qualifications, work location, and market conditions.

• The salary range provided is intended to display the value of the company’s base pay compensation for locations in the state of Maryland and may be modified at the discretion of the company.

o Maryland Salary Range: USD $28.00-$31.00 Hourly

Please speak with a recruiter for additional information.

Employee benefits include the following:

o Healthcare coverage

o Life insurance, AD&D, and disability benefits

o Retirement plan

o Wellness programs

o Paid time off, including holidays and leave of absences

o Eligible Tuition Reimbursement

o Learning and Development resources

o Employee assistance resources

Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.