Portfolio Manager/ Lead

Job Title

Portfolio Manager/ Lead

Group / Department

EPMO

Reporting To

Senior Portfolio Manager

JOB PURPOSE

The role holder is responsible for managing the bank’s wide program roadmap and portfolio(s) as well as assuring proper governance is set across the bank’s various programs and projects via developing a structured approach to govern the various strategic program portfolios, projects and initiatives. Additionally, he/she will lead the prioritization of all projects as per strategic business objectives and ensure proper governance on project managers, and facilitate team collaboration and communication. In addition to that, the role holder will be responsible for leading the bank’s annual CAPEX exercise and hence manage the spent of the allocated amounts across the various departments. The role holder will also carefully look after the various operations across Bank’s overseas branches and ensure proper execution is done.

Key

Responsibilities

Core Responsibilities

EPMO

▪ Manage the assessment and streamlining of the projects pipeline monitoring processes and metrics (inception to execution to success measurement)

▪ Streamline the management and reporting of risks, issues and change processes and work with leaders to create alignment on mitigations and corrective actions needed.

▪ Assist the Group EPMO in leading the communication of monthly projects’ status reports and their execution status to the Project Steering Group

▪ Lead the production of regular reports for EPMO Senior Manager and Bank's management and advise on the current as well as future projects that have been submitted for evaluation, as appropriate

▪ Assist the EPMO Senior Manager in managing the day-to-day activities of the EPMO unit and support project planning and management of various projects

▪ Oversee the implementation of change initiatives/projects and ensuring adherence to timelines, budget and agreed standards

▪ Ensure that project managers appropriately plan, manage, and execute projects according to the approved PMO framework and standards.

▪ Ensure project changes are updated by project managers in their project plans.

▪ Understand overall impact of project changes and communicate accordingly.

▪ Understand, analyse and integrate project changes into the master plan.

▪ Harmonize and control project communication with key stakeholders.

▪ Review project resource requirements, advise on resource changes and ensure efficient and effective resource allocation and utilization.

▪ Ensure project quality assurance is conducted and project deliverables adhere to quality standards.

▪ Ensure knowledge capturing and transitioning throughout the project and check knowledge transfer at project closure.

▪ Introduce knowledge management tools on a project and program level.

▪ Manage the development of dashboards by providing status updates on all projects running at the Group.

Bank-Wide Capex and Projects Budgeting (Optional)

▪ Alongside the Group EPMO, present the CAPEX numbers to the management, and recommend any enhancements to the requested figures by the various business and support functions ▪ Provide accurate and timely analysis of actuals and forecast for Capex Reporting.

▪ Approval of Capex requisitions in flow centric, ensure all requisitions relate to planned project milestones

Programs and Projects’ Governance

▪ Manage the development of the processes and standards to assess the feasibility of proposed projects, and prioritize those that have the highest potential returns, impact, and strategic alignment.

▪ Formulate, organize and monitor inter-connected projects as well as decide on suitable strategies and objectives to run the projects

▪ Coordinate cross-project activities and lead and evaluate project managers and other staff.

▪ Manage the development and control of deadlines, budgets, and activities. Apply change, risk and resource management.

▪ Authorize the start of the various programs on the basis of its mandate and business case

▪ Approve and authorize the funding for the various strategic projects;

▪ Resolving cross-program issues and strategic issues with senior stakeholders;

▪ Approving the program’s progress against the organizational strategy and objectives; and ▪ Confirming successful delivery and signs-of at the program closure.

Strategy Implementation and Realization (Optional)

▪ Assist the strategy unit in the development of the yearly bank strategy and business plan cycle through designing, implementing and facilitating strategy development workshops with executive management in line with shareholder expectation.

▪ Manage the implementation of strategic initiatives, monitor progress and ensure alignment to the Banks strategy and business landscape in achieving strategic goals.

▪ Manage the preparations of management reports related to the Strategy and Business Development Department.

Other General Responsibilities

▪ Ensure detailed and accurate records are maintained.

▪ Adhere to all policies and procedures with regard to budget expenditure, displaying budget control for individual products and courses, and reporting any variances promptly.

▪ Actively partake in the running of the department providing ideas and best practices synonymous with a high-performance team.

Self- Management Responsibilities

▪ Define performance goals at the start of the year in discussion with the reporting manager and ensure that the goals are monitored and achieved during the course of the year.

▪

Take ownership of his/her own learning agenda by identifying development needs in consultation with the reporting manager and working towards bridging the gaps through various means which go beyond just training.

▪

Understand the competencies relevant to his/her role, and works towards displaying as well as developing these effectively.

▪

Keep abreast of relevant professional/industry developments, new techniques and current issues through continued education and professional networks.

KEY PERFORMANCE INDICATOR

▪ Prioritization of projects and alignment to short- and long-term goals of the business

▪ Projects to stay within the planned time and budget

▪ Enterprise resources are utilized in the most efficient manner

▪ Ongoing risk assessment and mitigation across all projects

▪ Timely reporting of progress and risks to the PSG and other governance bodies

▪ Alignment of programs and portfolios to operational and strategic objectives

▪ Design and track various program and portfolio performance KPIs

▪ Establish a real-time resource scheduling to accommodate the fast-changing ground reality ▪ Align remote teams and bring everyone on the same page

QUALIFICATIONS & EXPERIENCE

Threshold

Qualifications

▪ Bachelor’s degree in IT, Finance, Accounting, Commerce, or in any other subject or equivalent is required

▪ Master’s degree in IT, Accounting/ Finance /Economics or in any other subject is preferred

▪ Professional qualification related to banking, or function is required

Years & Nature of Experience

▪ Minimum 7-8 years of practical experience in a bank with 3 years in the same or similar function.

SKILLS AND COMPETENCIES

▪ Knowledge of project and change management and associated methodologies

▪ Leadership skills: mentoring, coaching and information transfer expertise

▪ Facilitation, negotiation, and problem and conflict resolution

▪ Strategic thinking and ability to manage multiple priorities and goals

▪ Interpersonal and communication skills

▪ People Management

▪ Business and performance management ▪ Transformational management

▪ Ability to deal with stakeholders, consultancy partners and perform strategies and plans, data analysis, design, and reporting.

KEY INTERACTIONS

Internal

External

▪ Other Groups/Departments

▪ Executive Management

▪ Business Groups / Committees

▪ Service Providers

▪ Consultancies

▪ Potential Partners

Job Types: Full-time, Contract
Contract length: 36 months

Pay: BD700.000 - BD1,200.000 per month