Procurement Admin

The Procurement Administrator is responsible to support the engineering and maintenance operations of the private estate by handling procurement-related administrative tasks, including purchase requisitions, supplier coordination, documentation, and delivery tracking. The Procurement Administrator ensures that materials, spare parts, and services are sourced efficiently, cost-effectively, and in compliance with company procedures and UAE regulations.

JOB LOCATION: FUJAIRAH, UAE

QUALIFICATIONS:

• Diploma or Bachelor's Degree in Business Administration, Procurement, Supply Chain Management, or related field.
• Certification in Procurement and Supply Chain (e.g., CIPS Level 2–3 or equivalent) is an advantage.
• Knowledge of UAE procurement regulations and vendor registration procedures is beneficial.

EXPERIENCE:

• 2–4 years of experience in an administrative or procurement support role, preferably in engineering, facilities management, construction, or hospitality sectors.
• Experience working with local UAE vendors, preparing LPOs, tracking deliveries, and managing vendor communications.
• Familiarity with estate operations, maintenance materials, and technical services procurement is a plus.

KEY SKILLS/KNOWLEDGE:

Procurement Administration

• Creating and managing purchase requisitions, LPOs, and vendor quotations.
• Supporting the procurement team in sourcing materials and coordinating delivery timelines.
• Updating procurement logs and trackers to ensure visibility of order status.

Vendor Coordination

• Liaising with approved suppliers, contractors, and service providers.
• Following up on order confirmations, deliveries, and payment documentation.
• Maintaining accurate records of supplier contacts, product catalogs, and price lists.

Document Control & Reporting

• Organizing procurement documentation, including delivery notes, invoices, and warranty certificates.
• Assisting in compiling monthly procurement reports and cost summaries.
• Maintaining compliance with internal controls and procurement procedures.

System & Software Proficiency

• Proficient in MS Office Suite (especially Excel, Word, and Outlook).
• Familiarity with ERP systems or procurement software is preferred.
• Ability to maintain digital filing systems and procurement dashboards.

Communication & Organization

• Strong verbal and written communication skills for supplier interaction.
• High level of organization, attention to detail, and ability to manage multiple tasks.
• Ability to work independently and within a multi-disciplinary team

BENEFITS:

• Shared accommodation provided by company
• Health Insurance
• 1 economy flight per annum
• 30 days’ vacation per annum
• Salary: AED 2,500 - 3,000 depends on experience

Job Type: Full-time

Application Question(s):

• Are you able to relocate to Fujairah?