Procurement Assistant

Job Summary

We are seeking a detail-oriented and proactive Procurement Assistant to support our Procurement team in sourcing, negotiating, and coordinating materials and services required for interior design and fit-out projects. The candidate must have proven experience in the UAE market, vendor management, and excellent knowledge of fit-out materials. Strong proficiency in MS Office is essential, while experience in QuickBooks is considered a major advantage.

Key Responsibilities

• Assist in sourcing, negotiating, and purchasing materials, furniture, finishes, and services for fit-out and interior projects.
• Prepare purchase orders.
• Maintain accurate records of suppliers, price lists, contracts, and procurement documentation.
• Coordinate with the design, site, and project teams to ensure timely delivery of required items.
• Follow up with suppliers and subcontractors on order status, delivery schedules, and payments.
• Ensure compliance with company procurement policies and UAE regulations.
• Support vendor evaluation, selection, and relationship management.
• Generate procurement reports and submit them to management.

Requirements

• Minimum 3 years of procurement experience in the UAE, preferably in the interior design/fit-out industry.
• Strong knowledge of UAE supplier market and materials (furniture, joinery, finishes, MEP items).
• Bachelor’s degree in Business Administration, Supply Chain, or related field.
• Professional proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Proficiency in QuickBooks is a big plus.
• Excellent negotiation, communication, and organizational skills.
• Ability to work under pressure and meet deadlines.
• Fluent in English (Arabic is a plus).

Job Type: Full-time

Experience:

• Interior Fit-Out in UAE: 3 years (Required)