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Procurement Coordinator (ADMINISTRATIVE OFFICER III)

Baltimore, United States

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

This is a full- time contractual position.

GRADE

LOCATION OF POSITION

Maryland Department of Human Services

Office of Procurement

25 S. Charles Street

Baltimore, MD 21201

Main Purpose of Job

This position will serve in DHS’s Office of Procurement, which serves as the backbone of DHS and is a critical part of DHS infrastructure securing goods and services for both internal and external customers. This position will work closely with the Assistant Director of Procurement for Small & Minority businesses to oversee the agency’s performance in the state’s socioeconomic programs and assist with monitoring performance of vendors on agency contracts.

POSITION DUTIES

Monitor DHS contracts by managing documentation receiving, tracking, and ensuring timely submission per contract requirements.
Coordinate with contract monitors and vendors, review documents for accuracy, and maintain organized records.
Perform data analysis by collecting and organizing relevant data from systems like FMIS, ANSWERS, and other DHS databases.
Assist the Assistant Director of Small & Minority Business in advancing DHS’s socioeconomic programs—Minority Business Enterprise, Small Business Reserve, and Veteran-Owned Small Business Enterprise.
Coordinate statewide outreach with local Departments of Social Services to assess procurement needs and partners with statewide resource organizations to enhance DHS visibility.
Assist with DHS outreach events by representing the agency to state and external partners, as well as the public.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The Ideal candidate will possess the following:

One year of experience working for a government agency (State, Federal, or Local) procurement environment.
One year of experience tracking contract procurement data or preparing procurement statistical data reports.
One year experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent software.
Strong organizational and communication skills, with the ability to coordinate across multiple teams and stakeholders including both internal and external.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible) list. The resulting list may be used for future vacancies with this agency or other state agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Maryland Department of Human Services, Employment Services, Attention: Stacey Nelson, 25 South Charles St, Room 1116-L, Baltimore, Maryland 21201.

If you have any questions concerning the recruitment process for this position, please email Stacey Nelson at stacey.nelson1@maryland.gov; include the job title and recruitment # in the subject line.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.

TTY Users: call via Maryland Relay.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

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