Procurement Executive

ACCOUNTABILITIES:

• Determine if inventory quantities are sufficient for needs, ordering more material, when necessary, in coordination with the Sr. Procurement Coordinator.

• Follow up with the Line Manager to obtain approvals for any orders placed outside the agreed terms with the vendor, as necessary.
• Ensure effective and professional business correspondence and communication.

• Update the price list with new purchasing prices in coordination with relevant departments to maintain accuracy.
• Prepare various reports on purchasing activities for demand planning and track the status/progress of issued POs.
• Coordinate all pre-purchase order activities, from the initiation of the ORF to PO issuance.
• Organize and manage purchase orders, requisitions, and related documentation.

• Coordinate with the Finance Department to initiate advance payments as required.

• Prepare Sales Orders and generate weekly reports for upcoming deliveries.
• Ensure timely issuance of POs for all non-stock items related to created sales orders.

• Apply for permits online for items scheduled for delivery.
• Obtain necessary regulatory permits and manage inbound shipments to ensure the smooth and timely movement of materials.

• Prepare and review vendors order confirmation for accuracy & ensure all PO conditions are met.
• Respond to the vendors about purchase order changes, cancellations, and delays.
• Coordinate all post purchase order activities until final receipt in the warehouse.
• Investigate discrepancies and other customer satisfaction issues with vendors to assist the sales team in finding a solution.
• Follow up on the progress of POs with applicable vendors to obtain confirmation of deliveries.
• Arrange the export of defective items (with the help of the Sales team) and the import of the items once fixed by the vendor.

Minimum Qualification: Bachelors Degree

Years of Experience: 2+ years

Job Specific Skills: Proficient in MS Office Suite, Time Management, Process optimization, Analytical Skills, Negotiation

Additional Details: Candidates should be based in Bahrain and should be willing to move to Company visa.