Procurement Manager

ROLE OVERVIEW

The Procurement Manager is responsible for managing end-to-end procurement activities across Disrupt's multi-entity, multi-geography footprint spanning the UAE, Pakistan, and distributed remote offices. This role covers the full spectrum of procurement: consumables and office supplies, fixed assets of all categories (IT, furniture, equipment, vehicles, and other capital items), and services procurement (excluding technical/SaaS platforms managed by the Technology function). The role also owns the Fixed Asset Register, Inventory Register, and asset lifecycle governance across all entities.

The ideal candidate brings a structured, process-oriented mindset; strong vendor relationship skills; and the ability to operate across jurisdictions with differing regulatory, cultural, and operational contexts.

KEY RESPONSIBILITIES

1. STRATEGIC PROCUREMENT & SOURCING

• Develop and maintain a group-wide procurement policy covering all categories — consumables, fixed assets, and services.
• Own the procurement calendar: plan purchases in alignment with approved budgets and capex schedules.
• Lead competitive sourcing processes (RFQ / RFP) for significant spend categories across UAE and Pakistan.
• Maintain an approved vendor list and evaluate suppliers on price, quality, reliability, and compliance.
• Negotiate contracts and framework agreements to secure optimal commercial terms, warranties, and SLAs.

2. CATEGORY MANAGEMENT – ALL NON-TECHNICAL CATEGORIES

• Office Consumables & Supplies: stationery, pantry, hygiene, safety items for all offices.
• Fixed Assets – IT Hardware: laptops, desktops, peripherals, networking equipment, and accessories.
• Fixed Assets – Furniture & Fixtures: workstations, chairs, partitions, signage, and fit-out requirements.
• Fixed Assets – Equipment & Machinery: office equipment, AV systems, printers, generators, and other operational machinery.
• Fixed Assets – Vehicles: company vehicles across UAE and Pakistan, including leases and maintenance contracts.
• Services Procurement (non-technical): facility management, security, cleaning, courier/logistics, printing & branding, catering, event management, maintenance & repair contractors, insurance, and corporate subscriptions
• Note: Technical/SaaS platforms (AI tools, Slack, Google Workspace, cloud services, etc.) are excluded from this role's scope and are managed by the Information Technology function.

3. VENDOR & CONTRACT MANAGEMENT

• Own the contract repository for all procurement-related vendor agreements; track renewals, expirations, and performance obligations.
• Conduct periodic vendor performance reviews and manage escalations or transitions where needed.
• Ensure all vendors are KYC-compliant per Disrupt's onboarding standards and local regulatory requirements (UAE / Pakistan).
• Coordinate with Legal / Finance on contract review thresholds and sign-off requirements.

4. FIXED ASSET REGISTER (FAR) OWNERSHIP

• Maintain a complete, accurate, and up-to-date Fixed Asset Register across all entities and locations (UAE, Pakistan, remote offices).
• Record all asset acquisitions, transfers, disposals, and write-offs in a timely manner with appropriate documentation.
• Coordinate with Finance to ensure FAR data aligns with the general ledger and depreciation schedules.
• Conduct periodic physical asset verification exercises; reconcile physical counts against the register and escalate discrepancies.
• Manage asset tagging, labeling, and location tracking across offices.
• Support audit processes by providing FAR data, supporting documents, and physical verification as required.

5. INVENTORY MANAGEMENT

• Maintain an inventory register for consumables, accessories, and low-value items held in-stock across all office locations.
• Define reorder levels, minimum stock quantities, and replenishment triggers for recurring consumable categories.
• Manage stockroom / store operations at each office location, either directly or through designated office coordinators.
• Conduct periodic stock counts and reconcile against inventory records; investigate and report variances.
• Ensure inventory data is accurately maintained in the ERP system (Odoo) in coordination with Finance.

6. PURCHASE-TO-PAY (P2P) PROCESS MANAGEMENT

• Own the end-to-end P2P workflow: purchase requisition → approval routing → PO issuance → goods receipt → invoice matching → payment clearance.
• Ensure all procurement activity follows the Delegation of Authority (DoA) matrix and that approvals are documented prior to commitment.
• Work with Finance to ensure POs are raised before invoices are processed and that three-way matching (PO / GRN / Invoice) is enforced.
• Manage procurement within approved budgets; flag and escalate overspend or unbudgeted requests before commitment.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field.
• 5+ years of procurement experience, with at least 2 years managing multi-location or multi-country procurement.
• Demonstrable experience across both goods (consumables and fixed assets) and services procurement.
• Hands-on experience maintaining Fixed Asset Registers and inventory systems.
• Proficiency with ERP systems for procurement and asset management (Odoo, SAP, Oracle, or equivalent).
• Strong contract negotiation skills with demonstrated track record of cost savings.