Procurement Officer

• Conduct Research on Suppliers & Analyze Data

Perform detailed market research to identify potential suppliers. Evaluate supplier capabilities, pricing, and service offerings to support cost-effective procurement decisions.

• Supplier Qualification and Onboarding

Assess and verify suppliers against company standards for quality, reliability, and compliance. Manage the onboarding process to ensure all necessary documentation and approvals are in place.

• Request for Quotations & Commercial Evaluation

Solicit quotations from qualified suppliers. Lead commercial negotiations to secure competitive prices, terms, and conditions. Prepare detailed commercial evaluations to support procurement recommendations.

• Ensure Compliance with Procurement Policies

Maintain strict adherence to company procurement procedures and policies. Ensure all procurement activities meet internal controls, audit requirements, and legal standards.

• Issue Purchase Requests and Purchase Orders

Prepare and issue accurate purchase order requests (PRs) and final Purchase Orders (POs), ensuring all required approvals are in place and supplier terms are clearly defined.

• Track Order Acknowledgement and Delivery

Monitor the acknowledgment and fulfillment of orders by suppliers, ensuring timely and accurate delivery of goods and services.

• Invoice Verification

Review supplier invoices to ensure they are consistent with the agreed purchase order terms, including pricing, quantities, and delivery terms.

• Monitor Supplier Performance

Evaluate ongoing supplier performance in terms of quality, delivery, and service. Address and resolve any performance issues or concerns in coordination with relevant departments.

• Vendor Payment Follow-Up

Coordinate with the finance department to ensure timely processing and payment of vendor invoices, while resolving any discrepancies promptly.

• Support for Urgent and Emergency Purchases

Provide on-the-ground support for urgent or emergency procurement needs, ensuring fast and compliant sourcing of critical goods and services.

• Improve Cash Conversion Cycle (CCC)

Actively seek to enhance the company’s cash flow position by negotiating improved payment terms with suppliers, thereby contributing to a healthier CCC.

• Ad Hoc Assignments

Perform additional tasks and assignments as directed by the Procurement Manager to support departmental and organizational objectives

• Educational Background

A bachelor’s degree in a relevant commercial or engineering discipline (such as Supply Chain Management, Business Administration, Mechanical or Electrical Engineering) or an equivalent combination of education and work experience. A solid educational foundation is essential to understand technical specifications and commercial terms relevant to procurement activities.

• Professional Experience

A minimum of 7 to 10 years of experience in procurement roles, specifically within the Oil & Gas, Power & Water industries. This includes experience in sourcing instrumentation and control systems, dealing with specialized vendors, understanding industry-specific requirements, and managing technically complex RFQs and contracts.

• Technical and Software Skills

Proficiency in Microsoft Office tools, particularly:

• Excel: for data analysis, cost comparison, and reporting
• PowerPoint: for preparing presentations and procurement updates
• Word: for documentation, contract drafting, and communication
  Familiarity with ERP systems (such as SAP, Oracle, or similar) is essential for managing procurement workflows, generating purchase orders, tracking approvals, and integrating procurement activities with finance and inventory systems.

• Strong and Confident Negotiator

Demonstrates assertiveness and strategic thinking during negotiations, with the ability to influence and secure favorable terms across all organizational levels—internally and externally. Skilled in managing supplier relationships, price negotiations, and long-term contract discussions while maintaining professionalism and partnership.

• Excellent Verbal and Written Communication & Presentation Skills

Communicates clearly, confidently, and effectively in English, both in writing and speaking. Capable of preparing and delivering persuasive presentations to stakeholders, drafting professional reports, and maintaining high standards of communication with vendors, colleagues, and management.

• Excellent Analytical and Problem-Solving Abilities

Able to analyze procurement data, cost structures, and market trends to make informed decisions. Capable of identifying potential risks or inefficiencies and implementing solutions to improve procurement processes and supplier performance.

• Ability to Work Under Pressure and Meet Deadlines

Maintains efficiency and accuracy in high-pressure situations, including urgent purchasing needs and critical delivery deadlines. Manages competing priorities and time-sensitive tasks without compromising quality or compliance.

• Ability to Work Both Independently and as Part of a Team

Demonstrates initiative and accountability when working independently, while also being a collaborative team player. Able to coordinate with cross-functional departments such as finance, logistics, and engineering to ensure seamless procurement operations.

• Development and Implementation of Procurement Strategies

Skilled in designing and executing procurement strategies aligned with business goals, such as cost reduction, supplier development, and risk mitigation. Continuously evaluates and refines sourcing plans to support operational efficiency and cost-effectiveness.

• Knowledge of Logistics Operations

Understands the end-to-end supply chain, including shipping terms (Incoterms), customs clearance, and freight coordination. Able to align procurement activities with logistics requirements to ensure timely delivery of goods and services.

• Strong Knowledge of Local Content Programs (e.g., IKTVA / ICV)

Familiar with local content compliance frameworks such as IKTVA (In-Kingdom Total Value Add) in Saudi Arabia and ICV (In-Country Value) in the UAE or Oman. Applies this knowledge to vendor selection, reporting, and strategic sourcing decisions to support national localization objectives